Executive Assistant

American Express

. Proactively support leaders by anticipating needs and simplifying day-to-day work .

Posted 10/5/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and administrative skills, with a strong ability to manage complex calendars, coordinate travel arrangements, and support executive needs effectively. Proficient in Microsoft Office Suite, with a focus on enhancing team efficiency and maintaining confidentiality.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationExpense ReportingMicrosoft Office ProficiencyExecutive Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationTimekeepingPayroll ManagementRequisition ProcessingInvoice ManagementEvent CoordinationJob PostingOnboarding Support

Soft Skills

Proactive MindsetStrong JudgmentCollaborationAttention to DetailCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Executive SupportAdministrative AssistanceConfidential Information HandlingTeam AdministrationLogistics Coordination

About the role

Key responsibilities & impact

Proactively support leaders by anticipating needs and simplifying day-to-day work
Serve as a trusted partner to two Vice Presidents, prioritizing competing demands and resolving issues
Organize and maintain complex calendars across multiple time zones
Manage calendars and coordinate internal and external meetings
Coordinate meeting logistics, including conference rooms, materials, and technology support
Prepare, review, and process expense reports and manage expense approvals under company policy and budget
Assist with timekeeping and payroll responsibilities
Provide coverage for other Executive/Administrative Assistants during vacation or leave
Manage organization charts and team rosters
Book and coordinate air and hotel travel arrangements
Support event scheduling and coordination, including room bookings, catering, and logistics
Support team administration, including job postings, new-hire onboarding, distribution lists, group-wide meetings, and team real estate needs
Process requisitions and invoices, order supplies, and manage ticket requests

Requirements

What you’ll need

Proactive, solutions-oriented mindset with a demonstrated ability to anticipate needs and take initiative
Strong judgment and an instinct for identifying ways to make leaders and teams more effective
Positive attitude, collaborative demeanor, and high degree of reliability
Exceptional organizational, administrative, and interpersonal skills
Keen attention to detail and a strong sense of urgency in execution and follow-up
Ability to prioritize multiple tasks and work autonomously with minimal guidance
Strong integrity and ability to handle confidential and sensitive information with discretion
Strong written and verbal communication skills
Proficiency in Microsoft Outlook and Office, including Word, PowerPoint, and Excel
Minimum of 3–5 years of experience supporting executives with complex calendars and travel
Employment eligibility to work with American Express in the United States is required; the company will not pursue visa sponsorship for these positions

Benefits

Comp & perks

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities