Business Operations Coordinator III

American Red Cross

. Lead daily operations of support services and business office operations for regional administrative functions .

Posted 9/24/2026full-timeFairfield • New Jersey • United StatesMid-LevelSenior💰 $29 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial and facilities business operations, including budget monitoring, vendor management, and compliance with regulations. Proficient in training staff and volunteers while fostering collaborative relationships across teams.

Highest-signal resume keywords

Budget MonitoringVendor ManagementFinancial AdministrationMS Office ProficiencyFacilities Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial TransactionsGrant ReportingAccounts PayableInventory ManagementData Analysis

Soft Skills

Organizational SkillsInterpersonal SkillsTeam CollaborationAttention to DetailPlanning and Prioritization

Tools & Technologies

EMAXMS WordMS ExcelMS PowerPointMS Outlook

Certifications & Qualifications

Associate’s Degree in AccountingBusiness AdministrationPublic Administration

Industry Keywords

Community OrganizationsNon-ProfitGovernment AgenciesFacilities ManagementRegulatory Compliance

About the role

Key responsibilities & impact

Lead daily operations of support services and business office operations for regional administrative functions
Support budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records/reports
Monitor budgets and expenditures, approve procurement transactions, prepare forecasts, and ensure programs remain within budget
Maintain and distribute operational processes and procedures and ensure adherence
Provide guidance for grant reporting and respond to requests for information and documentation
Coordinate facility activities, establish work procedures, approve maintenance, develop vendor relationships, analyze data, and plan real estate transactions
Meet with other divisions to discuss shared services and achieve management objectives
Train and guide volunteers handling administrative transactions
Analyze fleet inventory records and support fleet training, maintenance, and personnel management
Support event planning, volunteer training, insurance certificate applications, financial collection processes, and regulated-item forms and codes
Train staff on business software applications and support escalation of regional phone and computer issues
Perform duties in compliance with standard operating procedures and applicable federal, state, and local regulations

Requirements

What you’ll need

High School or equivalent required
Associate’s degree in Accounting, Business or Public Administration preferred
Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required
Experience working effectively with volunteers and board members preferred
Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations
Excellent organizational skills and attention to detail
Strong interpersonal skills and ability to create and maintain collaborative work relationships
Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook
Strong knowledge of federal, state and local employment laws
Ability to work on a team
Travel throughout the Region, with some travel outside the Region, is required
Ability to use a personal computer, applicable software, and office equipment for sustained periods
Experience with Accounts Payable processes and financial administration preferred
Experience working with vendors, obtaining quotes, reviewing proposals, and managing vendor relationships preferred
Experience using EMAX or similar facilities/work order management systems preferred
Experience maintaining inventory records and coordinating across multiple locations or facilities preferred
Ability to collaborate effectively with cross-functional teams preferred

Benefits

Comp & perks

Medical, Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on type of job and tenure
11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6% match
Paid Family Leave
Employee Assistance
Short- and Long-Term Disability and Insurance
Service Awards and recognition
Mentors who empower career growth
Competitive compensation and benefits