Coordinator III, Business Operations

American Red Cross

. Lead the daily operation of support services and business office operations for regional administrative functions .

Posted 11/6/2026full-timeAlbany • New York • United StatesMid-LevelSenior💰 $25 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong financial and facilities management capabilities, with expertise in budget monitoring, vendor relationship management, and compliance with federal, state, and local regulations. Proficient in training and supporting volunteers while maintaining operational efficiency and collaborative work relationships.

Highest-signal resume keywords

Budget MonitoringVendor Relationship ManagementFinancial AdministrationFacilities ManagementMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial TransactionsAccounts Payable ProcessesRecord ManagementTransaction ProcessingExpense Administration

Soft Skills

Organizational SkillsInterpersonal SkillsAttention to DetailTeam CollaborationAnalytical Skills

Tools & Technologies

EMAXMicrosoft Office SuiteSharePointTeamsCoupaConcur

Certifications & Qualifications

Associate’s Degree in AccountingBusiness AdministrationPublic Administration

Industry Keywords

Community OrganizationsGovernment AgenciesNon-ProfitFacilities ManagementCompliance

About the role

Key responsibilities & impact

Lead the daily operation of support services and business office operations for regional administrative functions
Support budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records/reports
Provide support, development and/or leadership guidance to volunteers
Monitor budgets and expenditures, approve procurement transactions, prepare forecasts, and ensure programs are executed within budget
Maintain and distribute operational processes and procedures and ensure adherence
Provide guidance for grant reporting and respond to requests for information and documentation
Coordinate facility activities, establish work procedures, approve maintenance, develop vendor relationships, analyze data, plan for real estate transactions, and meet with other divisions regarding shared services
Train volunteers on administrative transactions and coordinate their efforts with strategic business goals
Analyze fleet inventory records and support fleet training, maintenance, and management
Support event planning and preparation, including insurance certificate applications, financial collection processes, and regulated-item forms and codes
Train staff on business software applications and support escalation of regional phone and computer issues
Perform duties in compliance with standard operating procedures and applicable Federal, State and local regulations
Travel throughout the Region and occasionally outside the Region

Requirements

What you’ll need

High School or equivalent required
Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required
Strong organizational skills and attention to detail
Strong interpersonal skills and ability to create and maintain collaborative work relationships
Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook
Strong knowledge of federal, state and local employment laws
Ability to plan, prioritize and organize work
Ability to work on a team
Travel throughout the Region with some travel outside of Region is required
Ability to use a personal computer, applicable software, and office equipment for sustained periods of time
Ability to drive a vehicle and work under challenging conditions
Experience working effectively with volunteers and board members preferred
Associate’s degree in Accounting, Business or Public Administration preferred
Strong organizational and analytical skills with ability to manage multiple priorities preferred
Experience with Accounts Payable processes and financial administration preferred
Experience working with vendors, including obtaining quotes, reviewing proposals, and managing vendor relationships preferred
Experience using EMAX or similar facilities/work order management systems preferred
Proficient in Microsoft Office Suite, SharePoint, Teams, Coupa, and Concur preferred
Experience in record management, transaction processing, and expense administration preferred
Ability to collaborate effectively with cross-functional teams preferred

Benefits

Comp & perks

Medical, Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on type of job and tenure
11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6% match
Paid Family Leave
Employee Assistance
Short + Long Term Disability and Insurance
Service Awards and recognition
Mentors who empower your growth along a purposeful career path
Competitive compensation and benefits