Administrative Assistant

AMS | Association Management Services NW

. Communicate daily by phone and email with vendors, homeowners, and Boards .

Posted 9/29/2026full-timeSalem • Oregon • United StatesMid-LevelSenior💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong communication skills through high volume interactions with vendors, homeowners, and Boards, while effectively managing documentation and reporting tasks. Proficient in proofreading, editing, and maintaining detailed records to support project activities and meetings.

Highest-signal resume keywords

High Volume CommunicationProofreadingReport CreationDatabase DocumentationTime Tracking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ProofreadingEditingCreating ReportsMaintaining InventoriesSpreadsheet ManagementWork Order CreationBids ObtainingDocumenting CorrespondenceTime Tracking

Soft Skills

CommunicationOrganizational Skills

Tools & Technologies

Homeowner Database

Industry Keywords

Vendor ManagementBoard MeetingsHomeowner Associations

About the role

Key responsibilities & impact

Communicate daily by phone and email with vendors, homeowners, and Boards
Proofread, edit, and process correspondence and mailings for multiple Associations
Obtain bids and create and send work orders
Assist managers with projects and activities of contract service providers
Submit reservation requests for Board and homeowner meetings and arrange meeting locations
Attend Board meetings at least once per quarter and as requested
Create and maintain detailed reports, inventories, spreadsheets, and reference lists
Document correspondence in the homeowner database and track time daily

Requirements

What you’ll need

High volume phone and email communication with vendors, homeowners, and Boards
Proofreading, editing, and processing correspondence and mailings
Obtaining bids and creating and sending work orders
Creating and maintaining reports, inventories, spreadsheets, and reference lists
Documenting correspondence in the homeowner database
Tracking time daily
Ability to attend Board meetings at least once per quarter and as requested
Availability Monday–Friday, 8:00 am–5:00 pm

Benefits

Comp & perks

Personal and Professional Growth
Tools and resources to learn HOA management
Supportive office culture
Paid volunteer hours after first 90 days
Two medical plan options; AMS contributes 70% of the monthly premium
Vision and dental plans; AMS contributes 75% of the monthly premium
Exceptional training and career development
Vacation accrual of 10 days per year
Sick time accrued at 1 hour for every 30 hours worked
10 paid holidays
$25,000 company-paid term life insurance policy
Voluntary benefits including AFLAC, flexible spending, short-term disability, term life, and AD&D insurance
401(k) retirement plan with discretionary annual company match, available after six months during January and July open enrollment periods
Educational reimbursement of up to $500 per year for certifications and accreditations