Operations Specialist

Anavah Talent

. Serve as the primary non-payroll point of contact for contractors .

Posted 9/18/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and data management capabilities, with a focus on contractor engagement, onboarding, and operational efficiency. Proficient in maintaining compliance documents and managing multiple systems to support contractor and client interactions.

Highest-signal resume keywords

Operations ManagementData ManagementContractor EngagementPayroll SupportSOP Development

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Spreadsheet SkillsData CleanupCompliance DocumentationContractor OnboardingBilling Reconciliation

Soft Skills

Organizational SkillsAttention to DetailProblem-SolvingProfessional CommunicationPeople-Oriented

Tools & Technologies

Monday.comGoogle SheetsWorkableHubSpotQuickBooks

Industry Keywords

HR OperationsRecruitment OperationsContractor OperationsClient OnboardingOperational Documentation

About the role

Key responsibilities & impact

Serve as the primary non-payroll point of contact for contractors
Run scheduled 7/30/60/90-day and annual contractor check-ins
Coordinate contractor engagement initiatives, including anniversaries, birthdays, recognition, and team moments
Track PTO, contractor changes, and lifecycle events
Support contractor onboarding and offboarding, including paperwork, accounts, access, and first-week experience
Maintain independent contractor agreements, tax forms, background checks, and compliance documents
Flag contractor concerns, morale risks, or retention signals to the CEO
Collect and organize contractor timesheets, invoices, reimbursements, bonuses, and adjustments
Prepare payroll and billing data for review and assist with reconciliation and discrepancy tracking
Maintain contractor master files, billing trackers, and payment trackers
Maintain client and hiring project trackers in Monday.com
Track hiring milestones, interviews, feedback, offers, and start dates
Monitor outstanding client and internal action items and flag stalled or overdue work
Coordinate scheduling, documentation, and follow-ups
Support client onboarding, post-placement workflows, and recurring client reporting
Maintain Monday.com boards, Google Sheets, Workable, and reporting dashboards
Organize shared Google Drive files and ensure consistency across systems
Identify duplicate, missing, outdated, or inconsistent information
Assist with data cleanup and system migrations
Maintain templates, checklists, SOPs, and operational documentation
Prepare recurring operational reports and update dashboards and KPI trackers
Compile information across systems, prepare meeting agendas, and follow up on action items
Test new workflows, recommend practical improvements, and support special projects

Requirements

What you’ll need

3+ years in Operations, Business Administration, HR Operations, Recruitment Operations, or Customer Operations
Strong organizational and follow-through skills
Strong spreadsheet and data-management skills
Excellent attention to detail
Comfortable working across multiple systems and managing recurring deadlines independently in a fast-paced remote environment
Strong problem-solving and critical-thinking skills
Strong written English and professional communication
High integrity and discretion with financial and personal data
Warm and people-oriented in contractor interactions
Preferred: experience supporting a U.S.-based company, startup, or professional services firm
Preferred: experience with contractor engagement, HR administration, or people operations
Preferred: experience with Monday.com, Google Sheets, Workable, HubSpot, QuickBooks, Xero, Wise, or Stripe
Preferred: experience supporting payroll, billing, recruiting, HR, or contractor operations
Preferred: experience creating or maintaining SOPs and using automation/AI tools such as Zapier, Make, or Google Apps Script

Benefits

Comp & perks

Competitive compensation package
Regular payday in USD twice per month
Work remotely, forever, from home wherever that is in the world
Milestone gifts and birthday treats
Team offsites, meetups, virtual town halls, and international paid travel
Supportive global networking community
Mentorship, advocacy, and support
Promotions, raises, and scope increases