Executive Assistant – Site Lead

Anthology Careers

. Manage calendars for Executive Team leaders and optimize their time .

Posted 10/7/2026full-timePhoenix • Arizona • United StatesSenior💰 $79,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including calendar management, travel coordination, and stakeholder communication, while utilizing modern artificial intelligence tools to enhance efficiency and office culture.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementFluency in EnglishDiscretion and ConfidentialityArtificial Intelligence Tool Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Strong JudgmentAbility to Act IndependentlyPeople-Focused SupportAbility to Manage DisruptionsAbility to Remain Steady Under Pressure

Tools & Technologies

Artificial Intelligence Tools

Industry Keywords

Vendor SelectionOffice CultureStakeholder CoordinationExecutive Team RepresentationOffice Fit-Out Management

About the role

Key responsibilities & impact

Manage calendars for Executive Team leaders and optimize their time
Coordinate executive travel, expenses, approvals, and follow-up
Represent the Executive Team when coordinating with stakeholders, partners, and connections
Work with Facilities, IT, Security, and the People team on the Phoenix office fit-out, furniture, badge access, technology, and move-in
Run the Phoenix office after it opens and create a welcoming work environment
Shape office culture and visitor experience
Select and contract vendors and develop move-in and opening plans
Use artificial intelligence to automate scheduling, briefing documents, expense handling, and follow-up tracking
Identify future office priorities and communicate them

Requirements

What you’ll need

Fluency in written and spoken English
Experience supporting executives and anticipating their needs
Strong judgment and ability to act independently
Discretion and ability to handle confidential information
Ability to remain steady under pressure and manage disruptions
Ability to provide attentive, people-focused support
Willingness and ability to learn and use modern artificial intelligence tools
Must be legally authorized to work in the country where the role is based at the time of hire and maintain that authorization throughout employment
Visa sponsorship or immigration support is not provided