Executive Assistant, Site Lead

. Manage calendars for Executive Team leaders and optimize their time .

Posted 10/7/2026full-timePhoenix • Arizona • United StatesSenior💰 $79,000 - $110,000 per yearWebsite

Key responsibilities & impact

Manage calendars for Executive Team leaders and optimize their time
Coordinate executive travel, expenses, approvals, follow-up, and related logistics
Represent the Executive Team when coordinating with stakeholders, partners, and contacts
Collaborate with Facilities, IT, Security, and the People team during the Phoenix office fit-out and move-in
Coordinate furniture, badge access, technology, vendors, and office setup
Run the Phoenix office after it opens and shape the office environment and culture
Create a welcoming experience for candidates, customers, partners, and board members
Use artificial intelligence to streamline scheduling, briefing documents, expense handling, and follow-up tracking
Develop move-in and first-month plans, including day-one operations
Identify future office priorities and focus areas

What you’ll need

Experience supporting executives and anticipating their needs
Judgment to act independently without checking first
Discretion and ability to handle confidential information
Ability to remain steady under pressure and manage disruptions
Strong interpersonal awareness and ability to make people feel looked after
Ability to learn and use modern artificial intelligence tools
Fluency in written and spoken English
Must be legally authorized to work in the country where the role is based at the time of hire and maintain that authorization throughout employment
Visa sponsorship or immigration support is not provided