Asset & Lease Manager

Anywhere Talent

. Abstract every executed lease and amendment into the lease database, including rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives and co-tenancy .

Posted 9/30/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in U.S. retail and commercial lease administration, including abstracting leases, managing critical dates, and ensuring compliance with lease-specific requirements. Proficient in advanced Excel and maintaining lease database accuracy while effectively communicating with landlords and property managers.

Highest-signal resume keywords

Lease AdministrationLease AccountingCAM ReconciliationAdvanced ExcelCertificate Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AbstractingLease Database ManagementFinancial ReconciliationBilling ValidationSOP Writing

Soft Skills

Attention to DetailEffective CommunicationDeadline Management

Tools & Technologies

Lease Administration PlatformE-Signature ToolsERP/AP System

Industry Keywords

U.S. RetailCommercial LeaseProperty AccountingReal Estate TaxMulti-Site Portfolios

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Abstract every executed lease and amendment into the lease database, including rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives and co-tenancy
Maintain the critical date calendar and provide advance notice for options, renewals, termination rights, TI deadlines, insurance renewals and estoppels
Route and file leases, amendments, estoppels, SNDAs and consents, maintaining indexed digital lease files
Set up rent records at commencement and keep escalations, amendments and abatements current
Validate monthly billing against leases before payment and prepare payment files for Accounting
Manage outsourced CAM and tax audits, review findings and track approved claims through credit or refund
Screen year-end reconciliations and correct errors
Track real estate tax bills and assessments, verify pro-rata shares and flag protest candidates
Issue and maintain certificates of insurance for every location
Monitor landlord obligations and notify landlords when obligations are unmet
Maintain W-9s, landlord and property manager records, payment instructions and banking-change controls
Support franchisor and lender consent, estoppel and reporting requests
Act as day-to-day contact for property managers
Prepare and file TI allowance draw packages and track receipt
Support back-charge claims and portfolio events including closures, relocations, assignments and subleases
Maintain lease database accuracy and produce recurring reports
Write and maintain SOPs, and help define, train and supervise a future associate role

Requirements

What you’ll need

4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios
Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements
Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms
Experience managing certificates of insurance against lease-specific requirements
Advanced Excel
Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers
Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences
Preferred: a degree in Accounting, Finance, Real Estate, Business or Law
Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system
Preferred: experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore

Benefits

Comp & perks

Full-time, Monday–Friday, night shift
Must have a computer/laptop with a webcam
Reliable high-speed internet
Equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status