Senior Marketing & Proposal Coordinator

Apex Companies, LLC

. Work alongside the Woburn-based Marketing team in pursuit of new work, with emphasis on projects in the northeastern United States .

Posted 10/16/2026full-timeWoburn • Massachusetts • United StatesSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal development and marketing within the architecture, engineering, and construction (AEC) industry, with strong capabilities in writing, organization, and communication. Proficient in Adobe InDesign and Microsoft Office, with a focus on producing high-quality marketing materials and managing client relationships.

Highest-signal resume keywords

Proposal DevelopmentAdobe InDesign ProficiencyMarketing Experience in AEC IndustryExcellent Writing and CopyeditingStrong Organizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal PreparationProject Material CatalogingClient Relationship ManagementProofreadingCompliance Review

Soft Skills

Time ManagementAttention to DetailMultitaskingAdaptability in CommunicationStrong Communication Skills

Tools & Technologies

Adobe InDesignMicrosoft OfficeCRM Systems

Certifications & Qualifications

Degree in CommunicationsDegree in MarketingDegree in BusinessDegree in EnglishDegree in Journalism

Industry Keywords

ArchitectureEngineeringConstructionProfessional ServicesProposal Management

About the role

Key responsibilities & impact

Work alongside the Woburn-based Marketing team in pursuit of new work, with emphasis on projects in the northeastern United States
Assist with retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions
Lead proposal plan preparation and drive proposal kick-off discussions
Develop firm qualifications, proposals, and presentation materials, including layout, writing, and coordination
Assist with writing, cataloging, and updating project materials such as profiles, team resumes, and client references
Produce proposals in person, as needed, from the Woburn, MA office
Travel to client locations to deliver proposals, as needed
Support special events and trade shows on occasion
Perform proofreading, aesthetics, and compliance reviews of Marketing materials
Update the client relationship management (CRM) system and related databases
Fulfill other Marketing tasks as needed

Requirements

What you’ll need

Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields
Proficiency in Adobe InDesign and Microsoft Office
Excellent prioritization and time management skills
Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment
Excellent writing and copyediting capabilities
Strong communication skills and ability to adapt to different communication styles
Ability to travel to the Woburn, MA office for proposal production and to client locations for proposal delivery
Ability to travel between offices for related tasks on occasion
Valid driver's license, safe driving history, and reliable transportation
Sponsorship is not available for this position now or in the future

Benefits

Comp & perks

Company-subsidized medical and dental
Company-paid life, short-term, and long-term disability
401k match
Tuition assistance
Cross-training
Ability to work on a variety of projects
Performance-based bonuses or other incentives
Working with industry professionals