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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in maintaining Driver Qualification Files and ensuring compliance with FMCSA regulations, while effectively managing documentation and communication with drivers and management. Proficient in tracking medical certifications and monitoring compliance-related processes for a large fleet of regulated drivers.
Highest-signal resume keywords
Driver Qualification Files ManagementFMCSA Compliance ProceduresMedical Certification TrackingMicrosoft Office ProficiencyDocumentation Auditing
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Record ManagementCompliance MonitoringDocumentation ReviewData TrackingMVR ReviewRegulatory DocumentationHOS ComplianceELD ComplianceAttention to DetailOrganizational Skills
Soft Skills
Clear CommunicationIndependent WorkProblem-SolvingFollow-ThroughPrioritization
Tools & Technologies
Microsoft ExcelMicrosoft OutlookMicrosoft Word
Industry Keywords
DOT RegulationsFMCSA RegulationsDrug and Alcohol ClearinghouseTransportation ComplianceFleet Management
About the role
Key responsibilities & impact- Coordinate qualification and onboarding documentation for DOT-regulated CDL and non-CDL drivers
- Establish, review, maintain, and audit Driver Qualification Files for completeness and accuracy under FMCSA compliance procedures
- Review driver applications, motor vehicle records, previous-employer information, road-test documentation, medical certification, and other required records
- Monitor driver license status, class, endorsements, restrictions, expiration dates, and relevant driving-record issues
- Coordinate required motor vehicle record reviews
- Track medical certification requirements and expiration dates; notify field management of upcoming renewals and follow up on deficiencies
- Support applicable CDL drug and alcohol program and FMCSA Clearinghouse documentation, including consent, queries, and required testing records
- Identify missing, expired, incomplete, or inconsistent documentation; communicate deficiencies, track corrective actions, and escalate potential disqualifications or unresolved risks
- Maintain accurate driver rosters, compliance records, reports, and documentation while safeguarding sensitive driver information
- Conduct periodic file audits and assist with internal or regulatory reviews and requests for supporting records
- Support Hours-of-Service and Electronic Logging Device compliance monitoring, reporting, and follow-up
- Assist field managers and drivers with compliance-related documentation questions and refer complex regulatory issues to leadership
- Identify recurring documentation trends and suggest improvements to processes, job aids, and training materials
- Support Aramark’s FMCSA driver qualification and compliance program for approximately 1,100–1,300 regulated drivers, with seasonal peaks of approximately 1,500
- Work independently following established procedures and support compliance decisions rather than serving as the primary regulatory subject matter expert
Requirements
What you’ll need- Minimum of two years of relevant administrative, compliance, HR onboarding, transportation, fleet, safety, or records-management experience
- Experience maintaining accurate records, tracking deadlines, and resolving or escalating missing or inconsistent documentation
- Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
- Strong organization, attention to detail, follow-through, and ability to prioritize multiple deadlines
- Ability to work independently in a remote, computer-based role with limited day-to-day supervision
- Clear written and verbal communication skills for working with drivers, field management, and corporate partners
- Experience maintaining Driver Qualification Files (DQFs) or other regulated driver records preferred
- Familiarity with FMCSA regulations, MVR review, medical qualification tracking, or DOT compliance documentation preferred
- Exposure to FMCSA Drug and Alcohol Clearinghouse processes, HOS, or ELD compliance preferred
- Associate degree or equivalent combination of education and relevant experience preferred
- Qualified applicants with arrest or conviction records will be considered in accordance with applicable laws
Benefits
Comp & perks- Medical insurance
- Dental insurance
- Vision insurance
- Work/life resources
- Retirement savings plans such as 401(k)
- Paid days off
- Parental leave
- Disability coverage
- Fully remote work arrangement
- No travel required