Leave and Accommodation Manager

Arctic Wolf

. Administer employee leave of absence programs, including medical, parental, family care, disability, military, statutory, and personal leaves across multiple countries .

Posted 11/3/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administering leave of absence, disability, and workplace accommodation programs while ensuring compliance with applicable laws and regulations. Proficient in managing employee cases from intake through return to work, with a strong focus on operational efficiency and employee experience.

Highest-signal resume keywords

Leave Of Absence AdministrationDisability Program ManagementHR Technology PlatformsCase Management SkillsCompliance With Employment Regulations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Leave AdministrationDisability ManagementWorkplace AccommodationCase TrackingDocumentation ReviewData IntegrityProcess ImprovementAnalytical SkillsProblem-SolvingMulti-Jurisdictional Experience

Soft Skills

Communication SkillsRelationship BuildingOrganizational SkillsAttention To DetailSound Judgment

Tools & Technologies

HR Technology PlatformsWorkdayCase Management SystemsReporting ToolsMicrosoft Office

Industry Keywords

Employee Leave ProgramsFederal And State ComplianceReturn-To-Work PracticesGlobal Leave PracticesEmployee Communications

About the role

Key responsibilities & impact

Administer employee leave of absence programs, including medical, parental, family care, disability, military, statutory, and personal leaves across multiple countries
Serve as the primary point of contact for employees and managers regarding leave processes, eligibility requirements, documentation, pay impacts, and return-to-work expectations
Coordinate leave cases with third-party leave administrators, disability carriers, payroll, HR partners, and other internal stakeholders
Manage leave intake, case tracking, documentation review, approvals, status updates, and case closure activities
Maintain accurate leave records, employee communications, and case documentation in HR systems and case management tools
Monitor leave timelines and ensure employee, manager, payroll, and vendor actions are completed within required deadlines
Assist with workplace accommodation processes and return-to-work planning in partnership with HR and relevant stakeholders
Ensure compliance with company policies and applicable federal, state, provincial, and country-specific leave, disability, accommodation, and employment requirements
Escalate complex leave, disability, accommodation, or compliance matters to senior team members as appropriate
Support audits, reporting, and leave-related metrics by maintaining data accuracy and documentation standards
Identify opportunities to improve leave administration processes, employee communications, and operational efficiency
Provide support on leave-related projects, system enhancements, and process improvement initiatives
Partner with Benefits, Payroll, and HR teams to ensure accurate pay, benefit administration, and employee deductions throughout the leave lifecycle

Requirements

What you’ll need

Bachelor's degree in Human Resources, Business, or a related discipline, or an equivalent combination of education and experience
5+ years of experience administering leave of absence, disability, accommodation, or related HR programs in the United States and Canada
Experience administering leave and accommodation programs in a multi-jurisdictional environment
Working knowledge of global leave, disability, accommodation, and return-to-work practices
Experience using HR technology platforms and Microsoft Office applications
Demonstrated expertise in administering leave of absence, disability, and workplace accommodation programs while ensuring compliance with applicable laws, regulations, and company policies
Strong ability to manage employee cases from intake through return to work, balancing employee experience, operational requirements, and regulatory obligations
Excellent communication and relationship-building skills, with the ability to effectively partner with employees, managers, HR, Payroll, Benefits, vendors, and other key stakeholders
Proven organizational and case management skills, with the ability to manage multiple priorities, maintain accurate documentation, and meet critical deadlines in a fast-paced environment
Strong analytical and problem-solving capabilities, including the ability to assess complex situations, identify risks, and recommend practical solutions
High attention to detail and commitment to data integrity when maintaining leave records, reporting, and case documentation
Experience utilizing HR technology platforms, preferably Workday, case management systems, reporting tools, and Microsoft Office
Ability to identify process improvement opportunities and leverage technology and AI-enabled tools to enhance operational efficiency, employee communications, and service delivery
Demonstrated sound judgment, discretion, and professionalism when handling sensitive and confidential employee information
Global mindset with the ability to navigate varying leave, disability, and accommodation practices across multiple countries and jurisdictions
Depending on the role and where permitted by applicable law, employment may be subject to background verification and additional regulatory, security, or compliance requirements, including obligations related to data protection and export control laws, and authorization requirements where applicable

Benefits

Comp & perks

Equity for all employees
Flexible time off and paid volunteer days
401(k) contribution and matching
Training and career development programs
Comprehensive private benefits plan including medical, mental health, dental, disability, life and AD&D, and value-added services
Robust Employee Assistance Program (EAP) with mental health services
Fertility support and paid parental leave