Leave and Accommodations Administrator

Arctic Wolf

. Administer employee leave of absence programs, including medical, parental, family care, disability, military, statutory, and personal leaves across multiple countries .

Posted 10/2/2026full-timeRemote • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administering leave of absence, disability, and workplace accommodation programs while ensuring compliance with global laws and regulations. Proficient in managing employee cases from intake through return to work, utilizing HR technology platforms and analytical skills to enhance operational efficiency.

Highest-signal resume keywords

Leave Of Absence AdministrationDisability Program ManagementWorkplace Accommodation ExpertiseHR Technology ProficiencyMulti-Jurisdictional Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Leave AdministrationDisability ManagementCase ManagementCompliance MonitoringDocumentation ReviewData IntegrityProcess ImprovementAnalytical SkillsEmployee CommunicationReturn-To-Work Planning

Soft Skills

Excellent CommunicationRelationship-BuildingOrganizational SkillsProblem-SolvingAttention To Detail

Tools & Technologies

HR Technology PlatformsMicrosoft OfficeCase Management SystemsReporting ToolsAI-Enabled Tools

Industry Keywords

Leave Of Absence ProgramsDisability RegulationsGlobal Leave PracticesEmployment RequirementsStatutory Leave

About the role

Key responsibilities & impact

Administer employee leave of absence programs, including medical, parental, family care, disability, military, statutory, and personal leaves across multiple countries
Serve as the primary point of contact for employees and managers regarding leave processes, eligibility, documentation, pay impacts, and return-to-work expectations
Coordinate leave cases with third-party administrators, disability carriers, payroll, HR partners, and internal stakeholders
Manage leave intake, case tracking, documentation review, approvals, status updates, and case closure
Maintain accurate leave records, employee communications, and case documentation in HR systems and case management tools
Monitor leave timelines and ensure required actions are completed within deadlines
Assist with workplace accommodation processes and return-to-work planning
Ensure compliance with applicable leave, disability, accommodation, and employment requirements
Escalate complex matters to senior team members
Support audits, reporting, and leave-related metrics
Identify process improvement opportunities
Support leave-related projects, system enhancements, and process improvement initiatives
Partner with Benefits, Payroll, and HR teams to ensure accurate pay, benefit administration, and employee deductions
Use technology, reporting, and AI-enabled tools to improve operational efficiency and employee communications

Requirements

What you’ll need

Bachelor's degree in Human Resources, Business, or a related discipline, or an equivalent combination of education and experience
3+ years of experience administering leave of absence, disability, accommodation, or related HR programs
Experience administering leave and accommodation programs in a multi-jurisdictional environment
Working knowledge of global leave, disability, accommodation, and return-to-work practices
Experience using HR technology platforms and Microsoft Office applications
Expertise administering leave of absence, disability, and workplace accommodation programs while ensuring compliance with applicable laws, regulations, and company policies
Ability to manage employee cases from intake through return to work
Excellent communication and relationship-building skills
Organizational and case management skills
Analytical and problem-solving capabilities
High attention to detail and commitment to data integrity
Experience utilizing HR technology platforms, preferably Workday, case management systems, reporting tools, and Microsoft Office
Ability to leverage technology and AI-enabled tools
Sound judgment, discretion, and professionalism when handling sensitive and confidential employee information
Global mindset and ability to navigate varying practices across multiple countries and jurisdictions
Background checks are required
Authorization to receive software or technology controlled under U.S. export control laws and regulations, if applicable

Benefits

Comp & perks

Equity for all employees
Flexible time off and paid volunteer days
RRSP and 401k match
Training and career development programs
Comprehensive private benefits plan including medical, mental health, dental, disability, life and AD&D, and value-added services
Robust Employee Assistance Program (EAP) with mental health services
Fertility support and paid parental leave
Accommodations for candidates and employees with disabilities and/or other specific needs where possible