Event Coordinator/Virtual Event Specialist

Arlo Solutions

. Plan and run large-scale virtual, hybrid, and in-person events for HHS's Office of Acquisitions .

Posted 9/25/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in planning and executing large-scale virtual and hybrid events, with a strong focus on technical management, stakeholder communication, and compliance with accessibility standards. Proficient in utilizing event management platforms and troubleshooting technical issues in real-time.

Highest-signal resume keywords

Event Planning and ManagementStova Event Management PlatformLive Streaming and Virtual EngagementMicrosoft Teams and Zoom ProficiencyCertified Meeting Professional (CMP)

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationRegistration SetupTechnical TroubleshootingSession ManagementPost-Event Evaluation

Soft Skills

Excellent Communication SkillsCalm Under PressureCollaboration with Senior Executives

Tools & Technologies

StovaMicrosoft TeamsZoomWebexAV Equipment

Certifications & Qualifications

Certified Meeting Professional (CMP)Digital Event Strategist (DES)

Industry Keywords

Federal Agency EventsSection 508 ComplianceHybrid Event SetupGovernment-Industry EngagementEngagement Tracking

About the role

Key responsibilities & impact

Plan and run large-scale virtual, hybrid, and in-person events for HHS's Office of Acquisitions
Configure and administer the Stova event management platform, branded event site, mobile app, and email campaigns
Build and manage registration for attendees, speakers, staff, and volunteers; track registration, session interest, and attendance
Manage speaker and session submission, review, and approval workflows
Set up and run live streaming for plenary and breakout sessions
Configure and monitor polls, chat, and Q&A engagement tools
Coordinate cameras, microphones, virtual meeting links, bandwidth, AV vendors, production vendors, and Government IT
Record plenary sessions and deliver recordings to the Government
Deploy post-event surveys and evaluations and track engagement hours
Contribute to event, run-of-show, and operations plans; maintain milestones, dependencies, risks, action items, and decision logs
Lead technical rehearsals, dry runs, platform tests, and speaker technology checks
Develop contingency procedures for platform or AV outages, speaker changes, registration problems, and schedule changes
Ensure virtual event materials and communications conform to Section 508
Serve as primary virtual and hybrid operations lead during live events
Manage participant access, breakout sessions, screen sharing, presentation sequencing, and session timing
Troubleshoot technical issues for virtual attendees and speakers in real time
Support on-site registration, check-in, badge troubleshooting, speaker transitions, room readiness, and attendee flow
Liaise between HHS staff, speakers, emcee, and AV/production team
Escalate decisions, changes, security concerns, and matters requiring Government direction to the COR or event lead
Compile attendance, registration, engagement, and survey data for post-event summaries and briefings
Contribute to lessons learned and after-action reports
Organize and transfer final event files, recordings, and records to the Government-designated repository

Requirements

What you’ll need

At least 3 years of hands-on experience planning and running virtual and hybrid events, including at least one event with 1,000 or more concurrent virtual attendees
Experience supporting federal agency events, especially HHS or other civilian agencies
Direct experience with Stova (formerly Aventri), including registration setup, mobile apps, email campaigns, and attendee reporting
Proven experience running live streaming, virtual breakout sessions, polls, chat, and moderated Q&A
Advanced proficiency with Microsoft Teams, Zoom/Zoom for Government, and Webex
Experience working with AV and production vendors on hybrid setups, including cameras, microphones, encoders, and streaming feeds
Ability to troubleshoot technical issues calmly and quickly under live-event pressure
Excellent written and verbal communication skills in English
Ability to work with senior executives, speakers, vendors, and attendees
Must live in the Washington, DC metro area and be able to work on-site in DC or nearby locations as events require
Must be legally eligible to work in the United States
Must be able to obtain and maintain the required federal background investigation
Bachelor's degree and at least 5 years of event coordination or event management experience, or a high school diploma and at least 8 years of related experience
Desired: Certified Meeting Professional (CMP), Digital Event Strategist (DES), or similar certification
Desired: Working knowledge of Section 508 accessibility requirements, including captioning and accessible presentation formats
Desired: Experience with Industry Days, acquisition or procurement conferences, or Government-industry engagement events
Desired: Familiarity with tracking engagement or continuing education hours through event platforms

Benefits

Comp & perks

Affirmative Action and Equal Opportunity Employer
Occasional early-morning, evening, or extended hours around event dates