Executive Administrative Support Professional

Arlo Solutions

. Maintain calendars for 3 Senior Executives .

Posted 9/23/2026full-timeRemote • Maryland • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while providing comprehensive executive support, including calendar management, meeting coordination, and travel logistics. Proficient in handling confidential information and ensuring timely execution of tasks in a fast-paced environment.

Highest-signal resume keywords

Executive Calendar ManagementMeeting CoordinationTravel Support via ConcurConfidential Material HandlingExecutive-Level Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementReport PreparationNote TakingDocument EditingLogistics Planning

Soft Skills

Interpersonal SkillsTime ManagementAttention to Detail

Tools & Technologies

ConcurSharePoint

Industry Keywords

Executive SupportConfidentialityMeeting FacilitationOrganizational ChartsProcurement Tracking

About the role

Key responsibilities & impact

Maintain calendars for 3 Senior Executives
Monitor communications and schedule or coordinate meetings, including virtual platforms
Hold weekly calendaring check-ins with executives
Prepare, format, and edit correspondence, reports, memos, letters, and presentations
Maintain staff directories and organizational charts
Review correspondence for signature-readiness
Print, copy, and assemble briefing books and meeting folders
Coordinate conference rooms and ensure materials are ready for engagements
Support 5–8 monthly OA meetings and conferences
Take accurate notes and distribute summary notes and action items within 3 or 5 days
Gather, track, and route OA procurement and purchase packages
Serve as focal point for the OA/ASFR SharePoint site, including content uploads and migration
Provide end-to-end executive travel support via Concur, including authorizations, vouchers, itineraries, and discrepancy resolution
Plan and provide logistics and on-site or virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences

Requirements

What you’ll need

College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience
Prior experience supporting Executive-level personnel is required
Ability to work well with all levels of management and staff
Ability to handle confidential and time-sensitive material
Must be legally eligible to work in the United States
English-speaking, with skills necessary to meet government requirements

Benefits

Comp & perks

Affirmative Action and Equal Opportunity Employer
Advance notice provided for occasional travel between Washington, DC and Rockville, MD