Operations Coordinator

Ascertain

. Coordinate recruiting and hiring operations, including interview scheduling, candidate communications, resume review, reference checks, offer logistics, background checks, and employment verification .

Posted 10/18/2026full-timeDurham • North Carolina • United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing end-to-end employee lifecycle operations, including onboarding and performance management, while effectively coordinating complex scheduling and operational processes. Proficient in using spreadsheets and data analysis to support decision-making and improve organizational efficiency.

Highest-signal resume keywords

Project ManagementData AnalysisCalendar CoordinationOperational Process ImprovementConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Spreadsheet ProficiencyAnalytical SkillsOperational Systems ManagementPerformance ManagementInterview Scheduling

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationMulti-Priority Management

Tools & Technologies

Productivity ToolsHR SoftwareData Reporting Tools

Industry Keywords

Business OperationsExecutive OperationsEmployee LifecycleVendor RelationshipsOperational Research

About the role

Key responsibilities & impact

Coordinate recruiting and hiring operations, including interview scheduling, candidate communications, resume review, reference checks, offer logistics, background checks, and employment verification
Manage end-to-end employee lifecycle operations, including onboarding, first-day orientation, and performance management
Oversee internal systems, software access provisioning, role changes, hardware inventory, asset tracking, and vendor relationships across HR, recruiting, and IT operations
Own executive scheduling and calendar coordination, including complex internal and external scheduling, meeting logistics, and travel arrangements
Conduct operational research and analysis
Build and maintain reporting
Use spreadsheets and data to identify trends, answer business questions, and support leadership decision-making
Improve organizational processes

Requirements

What you’ll need

3–5+ years of experience in business operations, startup operations, executive operations, or a similarly cross-functional role
Demonstrated ownership of projects or operational processes
Ability to manage complex calendars, priorities, and competing deadlines across multiple stakeholders
Strong organizational and project management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities simultaneously in a fast-paced environment
Experience working with spreadsheets, productivity tools, and operational systems
Comfort handling confidential and sensitive employee information
Strong spreadsheet and analytical skills
Ability to identify patterns in operational data and turn findings into clear recommendations
Ability to improve ambiguous or inefficient processes and implement solutions

Benefits

Comp & perks

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