People & Operations Specialist

Ascertain

. Own day-to-day recruiting operations, including candidate pipeline management, resume review, recruiter screens, behavioral interviews, interview scheduling, assessments, background checks, employment verification, and offer logistics .

Posted 10/16/2026full-timeDurham • North Carolina • United StatesJuniorMid-Level💰 $75,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full recruiting lifecycle, including candidate sourcing, interviewing, and onboarding, while ensuring operational efficiency through data analysis and process improvement. Proficient in handling employee records and contracts with discretion and professionalism.

Highest-signal resume keywords

People Operations ExperienceCandidate SourcingOnboarding ManagementTechnical And Analytical SkillsExperience With ATS And HRIS Platforms

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Candidate Pipeline ManagementBehavioral InterviewsData AnalysisContract ReviewSpreadsheet Reconciliation

Soft Skills

Strong Organizational SkillsExceptional Attention To DetailEffective CommunicationProblem-Solving AbilityProject Management

Tools & Technologies

Operational SystemsAI ToolsATS PlatformsHRIS Platforms

Industry Keywords

Recruiting OperationsEmployee LifecycleVendor ManagementPerformance Review CyclesHigh-Standards Environment

About the role

Key responsibilities & impact

Own day-to-day recruiting operations, including candidate pipeline management, resume review, recruiter screens, behavioral interviews, interview scheduling, assessments, background checks, employment verification, and offer logistics
Drive proactive candidate sourcing through targeted candidate lists, cold outreach, prospective-candidate engagement, and pipeline maintenance
Conduct initial recruiter screens and behavioral interviews, evaluate candidates, and provide structured feedback to hiring managers
Own onboarding and the employee lifecycle from offer acceptance through orientation, including documentation, equipment, system access, schedules, and follow-up
Manage employee changes, PTO and leave, performance review cycles, and offboarding
Plan team gatherings, offsites, and retreats and build company culture rituals
Manage contracts, renewals, vendor documentation, contract preparation, key terms, and deadlines
Support Finance with vendor invoices, bill approvals, expense follow-up, and audit-ready records
Improve operational processes and systems through accurate records, reporting, data analysis, spreadsheets, AI tools, and automation
Complete and present a paid, timed working session as a finalist

Requirements

What you’ll need

2–5 years of experience in People Operations, recruiting, executive support, business operations, or another role involving broad operational work
Experience at a fast-growing company or demanding, high-standards environment is a plus
Strong organizational, planning, and prioritization skills
Ability to manage complex logistics, multiple stakeholders, competing deadlines, and high volumes of time-sensitive work
Exceptional attention to detail
Demonstrated ownership, judgment, and communication skills
Ability to independently manage projects from start to finish and anticipate needs
Ability to solve problems proactively and communicate effectively across all levels of an organization
Comfort pushing work forward with more senior colleagues
Discretion and professionalism with employee records, compensation, and personnel matters
Ability to read contracts and identify important terms
Ability to reconcile spreadsheets and check invoices
Strong technical and analytical skills
Proficiency with spreadsheets, operational systems, and AI tools
Experience with ATS and HRIS platforms is preferred

Benefits

Comp & perks

Equity
Paid, timed working session for finalists
Opportunity to directly impact healthcare organizations and improve patient care