Senior Manager, Administration

ASPCA

. Provide administrative support to two Senior Vice Presidents in the ASPCA Program division .

Posted 10/4/2026full-timeRemote • United StatesSenior💰 $36 - $46 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support to senior leadership. Proficient in managing complex scheduling, travel logistics, and budget preparation, with a focus on improving administrative functions and team processes.

Highest-signal resume keywords

Administrative SupportCalendar ManagementTravel CoordinationMeeting FacilitationBudget Preparation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting NotesExpense ReportsData ManagementEvent PlanningMicrosoft Office Proficiency

Soft Skills

Organizational SkillsSound JudgmentDiplomacyConfidentialityCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsWorkdayAirtableBoxCanva

Industry Keywords

Animal ShelteringVeterinary MedicineAnimal Welfare

About the role

Key responsibilities & impact

Provide administrative support to two Senior Vice Presidents in the ASPCA Program division
Manage complex scheduling, calendars, conflicts, meetings, and communications for senior leadership
Coordinate travel logistics, itineraries, expense reports, and preparation for travel
Take meeting notes, track decisions, document next steps, and lead follow-up
Monitor organizational calendars and prepare SVPs and teams for planning, reviews, compliance training, and budget preparation
Partner with the Director and administrative colleagues to improve Program administrative functions and provide backup support
Support adoption and effective use of new technologies in partnership with IT
Plan and coordinate internal and external meetings and events, including travel, supplies, room setup, A/V, and catering
Gather feedback and improve meeting, communication, and team processes
Support budget detail collection, review, initial analysis, reporting, and data maintenance
Coordinate projects by tracking timelines, deliverables, documentation, communications, and issues
Create slide decks and visual representations of information

Requirements

What you’ll need

High School, GED or equivalent work experience required
4 years of experience providing administrative support, including at least 1 year supporting executives
Experience managing calendars and providing logistical support for ongoing work and priorities
1 year of experience booking travel arrangements for others
1 year of experience making virtual and on-site meeting arrangements for others
2 years of experience taking meeting notes and outlining and helping lead next steps
1 year of experience supporting budget preparation and review
1 year of experience completing expense reports for others
Strong organizational skills and ability to manage competing priorities and deadlines
Sound judgment, diplomacy, sensitivity, and confidentiality
Ability to work independently in a remote setting
Ability to plan, organize, and facilitate meetings
Strong verbal and written communication skills, including grammar, editing, and proofreading
Proficiency in Microsoft Office, including Outlook and Teams
Ability to learn new software quickly
Ability to exemplify ASPCA core values and behavioral competencies
Familiarity with Workday, Airtable, Box, and Canva preferred
Experience with event or conference planning preferred
Experience collecting and managing data sets preferred
Background in animal sheltering, veterinary medicine, or animal welfare a plus
English required

Benefits

Comp & perks

Affordable health coverage, including medical, employer-paid dental and optional vision coverage
Flexible time off including vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off
Competitive financial incentives and retirement savings
401(k) plan with dollar-for-dollar employer matching up to 4% and an additional 4% contribution
Professional development opportunities including classes, on-the-job training, coaching and mentorship
Internal mobility opportunities
Opportunities to support in the field