Facilities Coordinator

ASPEN DENTAL GROUP, PC

. Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations and a large geographic territory from the main office .

Posted 9/21/2026full-timeRemote • United StatesMid-LevelSenior💰 $24 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong facility management capabilities, including vendor negotiation, project management, and effective communication with internal customers and subcontractors. Proficient in analyzing work-order history and managing budgets while ensuring exceptional customer service.

Highest-signal resume keywords

Facility ManagementVendor NegotiationProject ManagementCustomer Service SkillsAnalytical Thinking

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Multi-Unit Facilities ManagementWork-Order AnalysisBudget TrackingTroubleshooting EquipmentProject Execution

Soft Skills

Verbal CommunicationWritten CommunicationReal-Time Problem SolvingCritical ThinkingTask Management

Tools & Technologies

Online Programming

Industry Keywords

Facilities ManagementVendor CoordinationService-Level ParametersSubcontractor OnboardingBilling Management

About the role

Key responsibilities & impact

Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations and a large geographic territory from the main office
Troubleshoot equipment over the phone with office staff and provide specific instructions
Manage facilities vendors and ensure required actions are completed
Manage expectations and vendor performance within service-level parameters
Verify completion of work and services
Communicate with internal customers and contract vendors
Analyze and store work-order history and track budgets using online programming
Search for and onboard subcontractors and vendors
Ship and track items for the Facilities Department
Manage billing for Facilities tickets, including vendor coordination and correct GL and location codes
Run small projects from start to finish and guide field technicians on scope-of-work details

Requirements

What you’ll need

Exceptional customer service skills
Verbal and written communication skills
Prior exposure to multi-unit facilities management concepts and best practices helpful
Ability to complete multiple tasks concurrently in a fast-paced environment
Experience and ability to negotiate with vendors
Analytical and critical thinking
Real-time problem-solving ability
Willingness and eagerness to develop new skills and take on more responsibility
Availability Monday–Friday, 8:00 AM–5:00 PM
Participation in an on-call rotation one week every other month
Occasional travel and flexible schedule
Degree in higher education preferred, not required

Benefits

Comp & perks

Paid time off
Health insurance
Dental insurance
Vision insurance
401(k) savings plan with match
Overtime for after-hours on-call emergency calls