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Aspirus Health

Health Information Specialist – Document Imaging

Aspirus Health

. Collect documents from hospital floors and process incoming mail from clinic locations .

Posted 11/12/2026full-timeBeaver Dam • Wisconsin • United StatesJunior💰 $19 - $22 per hourWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates expertise in processing and managing medical records, ensuring compliance with quality standards and legal requirements. Proficient in collaborating with vendors and utilizing electronic medical record systems for efficient document handling.

Highest-signal resume keywords
Electronic Medical Record (EMR) ManagementDocument Scanning and IndexingHealth Information ManagementRegistered Health Information Technician (RHIT)Customer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Document PreparationDocument AnalysisQuality AssuranceData EntryRecord Retrieval
Soft Skills
CollaborationAttention to DetailTime Management
Tools & Technologies
Epic Systems
Certifications & Qualifications
Registered Health Information Technician (RHIT)Registered Health Information Administrator (RHIA)
Industry Keywords
Health Care FacilityMedical RecordsPatient NameMedical Record Number (MRN)Legal Medical Record

About the role

Key responsibilities & impact
  • Collect documents from hospital floors and process incoming mail from clinic locations
  • Sort, prepare, and scan documents into the electronic medical record (EMR)
  • Analyze and index documents by document type, descriptions, patient name/MRN, and encounter
  • Ensure scanned records are locatable by Epic users and that the legal medical record is complete for release of information
  • Respond promptly to stat requests
  • Adhere to quality and productivity standards
  • Import electronically stored documents from network folders and other electronic media
  • Collaborate with third-party vendors to request, retrieve, and scan medical records into the EMR

Requirements

What you’ll need
  • No minimum education required
  • 6 months in an office setting or customer service environment required
  • 1 year experience in a clinical or Health Information Management Department of a large health care facility preferred
  • Registered Health Information Technician (RHIT) preferred
  • Registered Health Information Administrator (RHIA) preferred
  • Ability to work onsite daily at 707 S University Ave in Beaver Dam, WI
  • Availability for scheduled shifts Monday–Friday, 8:00 AM–4:30 PM, with hours varying based on operational needs

Benefits

Comp & perks
  • Excellent benefits package, including health and dental insurance
  • Paid time off
  • Retirement plans
  • Two-week paid parental leave
  • Adoption assistance
  • Variety of schedules and shifts offering flexibility and work-life balance
  • Employee Wellbeing resources supporting emotional, financial, and physical well-being
  • Acuity based staffing ratios for optimal safety
  • Strong shared governance structure
  • Nursing excellence award programs
  • Tuition benefits eligibility
  • Referral bonus opportunity