Office Experience Manager

ASSA ABLOY Opening Solutions

. Coordinate day-to-day office and workplace services, including breakroom and vending vendors, supplies, meeting spaces, visitors, mail, and general office needs .

Posted 11/11/2026full-timeSalem • Virginia • United StatesMid-LevelSenior💰 $19 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and project management capabilities, with a focus on coordinating events, managing vendor relationships, and enhancing employee engagement. Proficient in internal communications and providing executive support while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Office ManagementProject CoordinationEvent ManagementVendor ManagementEmployee Engagement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementEvent PlanningBudget ManagementVendor CoordinationInternal Communications

Soft Skills

Organizational SkillsCustomer ServiceCommunication SkillsDiscretionTeam Coordination

Industry Keywords

Employee ExperienceCommunity EngagementHuman ResourcesWorkplace ServicesConfidentiality

About the role

Key responsibilities & impact

Coordinate day-to-day office and workplace services, including breakroom and vending vendors, supplies, meeting spaces, visitors, mail, and general office needs
Coordinate building, restroom, common-area, and facility issues with internal maintenance and follow requests through resolution
Support building access badge/ID and time-card administration as assigned
Respond to routine employee requests and identify opportunities to improve workplace services
Recommend, develop, and manage employee events, recognition, engagement, wellness, and culture-building initiatives
Lead approved events and projects from planning through execution, including timelines, budgets, vendors, communications, logistics, and follow-up
Build cross-functional teams and promote employee participation around programs and events
Develop internal marketing and employee communications, including weekly HR announcements and event promotions
Serve as a leading member of the Safety, Wellness & Activities Team
Manage approved event and project budgets and escalate significant risks, costs, or decisions
Identify and recommend local community engagement opportunities
Coordinate volunteer activities, community events, partnerships, and employee participation
Build relationships with community organizations, schools, and nonprofit partners
Provide administrative and project support to the Director of Human Resources and HR team
Support leadership with scheduling, meetings, presentations, reports, travel arrangements, and follow-up
Coordinate itineraries, meeting rooms, customer visits, training sessions, and business activities
Prepare and distribute meeting materials, communications, and financial, HR, and business reports
Anticipate administrative needs, track commitments, and maintain confidentiality
Provide HR administrative support without primary ownership of recruiting, employee records, employee relations, or HR compliance

Requirements

What you’ll need

High School Diploma or equivalent
Minimum 3 years of relevant professional experience in office management, employee experience, events, communications, executive support, project coordination, or related work
Strong organizational, project-management, communication, and customer-service skills
Experience managing vendors, events, projects, priorities, and deadlines
Ability to work independently, exercise sound judgment, and know when leadership approval or escalation is appropriate
Ability to engage others and coordinate teams without formal authority
Professionalism and discretion when handling confidential information
Preferred: Bachelor's degree in Business Administration, Human Resources, or a related field
Preferred experience with employee engagement, events, internal communications, community involvement, or executive support
Preferred experience managing event budgets
Preferred experience working with Human Resources
Preferred experience supporting a manufacturing or industrial enterprise

Benefits

Comp & perks

Paid time off, including sick and vacation days
11 paid holidays (including your birthday!)
Job-protected leave benefits in accordance with applicable law
Medical, dental, vision, and life insurance
On-site wellness clinic
Supplemental critical illness, hospital, accident, and indemnity available for purchase
Health and flexible savings accounts subject to eligibility requirements
401(k) plan with employer contributions and matching subject to plan eligibility requirements
Training and development opportunities
Travel required: 0%-10%