Project Accountant

Aston Carter

. Review client contract documentation and set up projects in the project accounting system .

Posted 9/18/2026contractRemote • New York • United StatesJunior💰 $28 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project billing and financial management within engineering and architectural firms, with a strong focus on invoice preparation, change order management, and compliance with contract terms. Proficient in utilizing project accounting systems and advanced Excel functions for financial analysis and reporting.

Highest-signal resume keywords

Project Billing ExperienceDeltek Vantagepoint ProficiencyAdvanced Excel SkillsChange Order ManagementFinancial Analysis

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project BillingInvoice PreparationChange Order ManagementFinancial ReconciliationWork-In-Process ReportingAccounts Receivable TrackingContract InterpretationMulti-Million Dollar Project ManagementLump Sum BillingTime-And-Materials Billing

Soft Skills

Analytical SkillsProblem-Solving SkillsEffective CommunicationAttention to DetailCollaboration

Tools & Technologies

Deltek VisionBST Project Accounting SystemsExcel MacrosProject Accounting Software

Certifications & Qualifications

Associate or Bachelor’s Degree in AccountingFinanceBusiness-Related Field

Industry Keywords

EngineeringArchitectural ProjectsProject ManagementAudit LiaisonSubconsultant Payments

About the role

Key responsibilities & impact

Review client contract documentation and set up projects in the project accounting system
Ensure accurate and timely project setup in accordance with contract terms and corporate guidelines
Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets
Prepare invoices for multi-million dollar engineering and architectural projects
Process and support subconsultant and subcontractor invoice payments
Track and manage change orders
Collaborate with project managers to track deadlines and milestones and align billing with project progress
Apply lump sum and time-and-materials billing methods
Analyze work-in-process and accounts receivable
Execute project closeout activities, complex reconciliations, and final billing
Research and respond to internal and external inquiries about project financials and invoices
Serve as an audit liaison by providing documentation, explanations, and analysis
Support implementation, testing, and continuous improvement of departmental software and tools
Act as a subject matter expert and guide peers on project accounting systems and best practices
Assist IT with system maintenance and troubleshooting
Use advanced Excel functions for project analysis and reporting
Maintain organized invoice, change order, and project financial records

Requirements

What you’ll need

1+ years of project billing experience within an engineering or architectural company with revenue over $75 million
1+ years of experience creating invoices for multi-million dollar projects
1+ years of experience managing and billing change orders
1+ years of experience working with project managers to track deadlines and milestones
Hands-on billing experience within an engineering or architectural firm environment
Strong understanding of lump sum and time-and-materials billing methodologies
Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems
Advanced Excel skills, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH
Experience preparing invoices for projects within engineering or architectural firms
Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices
Ability to interpret contract terms and apply them accurately to project setup and billing
Strong analytical and problem-solving skills for complex reconciliations and financial inquiries
Effective communication skills to collaborate with project managers, internal stakeholders, and external clients
High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management
Associate or Bachelor’s degree in accounting, finance, or a business-related field
Experience using macros in Excel
Familiarity with work-in-process analysis and accounts receivable tracking in a project-based environment
Experience acting as a liaison during audits and providing financial documentation and explanations
Background supporting implementation and testing of new accounting or project management software
Ability to serve as a subject matter expert for project accounting systems and processes
Comfort working with complex, multi-million dollar projects and large-volume billing
Adaptability across various clients and project types in engineering and architectural settings

Benefits

Comp & perks

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Fully remote work environment
Flexible location and ability to work from any time zone
Comfortable home office setting