Aston Carter

Accounts Payable

• Process high-volume accounts payable transactions, including PO and non-PO invoices, through validation, reconciliation, exception handling, and discrepancy resolution
• Review invoices for approvals, coding, tax treatment, documentation, and policy compliance
• Respond to vendor inquiries about invoice status, payment status, and account discrepancies
• Prepare payment proposals, review exceptions, and execute scheduled supplier payment runs
• Support month-end close activities, including AP accruals, reconciliations, and reporting
• Analyze AP activity using aging reports and vendor statement reconciliations
• Create and maintain vendor master data in SAP according to policies and internal controls
• Validate supplier legal, banking, tax, and payment-term information
• Perform due diligence and verification for new vendor records and changes
• Maintain segregation of duties and approval controls over vendor data
• Identify and escalate duplicate or fraudulent vendor records
• Identify, escalate, and resolve AP issues to reduce processing delays and business disruption
• Partner with internal stakeholders and vendors to resolve issues and support reliable financial reporting

Accounts Payable Analyst

Medical Biller

• Manage the full revenue cycle process for assigned medical practices
• Submit, track, and monitor insurance claims through Athenahealth
• Resolve claim issues affecting reimbursement
• Perform accounts receivable follow-up and collections activities
• Investigate claim denials, research root causes, submit appeals, and resolve reimbursement discrepancies
• Review aging reports and prioritize outstanding receivables
• Communicate with insurance carriers regarding claim status and payment discrepancies
• Document billing activities and maintain accurate billing records and reports
• Share billing performance insights, operational issues, and process improvement opportunities with leadership
• Support workflow distribution and collaborate with offshore billing resources
• Provide customer service support to physicians and practice stakeholders
• Support multiple physician practices and manage priorities across client accounts
• Build and refine internal RCM processes, tools, and workflows as the department scales
• Work primarily in Athenahealth and potentially use Tebra, Charm Health, AdvancedMD, HubSpot, and Zendesk

Customer Support

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts
• Work with procurement to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Improve supplier schedules to align with material requirements planning (MRP) needs and report status to operations and supply chain managers
• Maintain accurate material availability data in SAP and internal tracking tools
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on critical part status, risks, and changes
• Clear internal obstacles involving quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings and provide detailed part status updates
• Manage the RAIL and update EPS and ECS presentations
• Manage ship commitment spreadsheets against demand and overdue items
• Obtain and record information on second- and third-source suppliers and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart processing times for open SRI’s, prioritize them, and ensure timely closure
• Support the supply chain team and stakeholders with smaller actions and ad hoc tasks
• Improve problem-part resolution turnaround through proactive coordination
• Identify risks impacting line replaceable unit (LRU) builds and escalate concerns
• Streamline communication processes and improve supply chain efficiency
• Use data tracking tools to improve reporting accuracy, forecasting, and decision-making

Procurement Support Specialist

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts based on business and site needs
• Work directly with procurement to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Collaborate with procurement to improve supplier schedules so they align with MRP needs and report status to operations and supply chain managers
• Maintain accurate SAP and internal tracking data to improve material availability visibility
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on critical part status, risks, and changes
• Clear internal obstacles through quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings and provide detailed part status updates
• Manage the RAIL and update EPS and ECS presentations
• Manage ship-commitment spreadsheets against demand and overdue items
• Obtain and record second- and third-source supplier information and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart processing time for open SRIs, scale priorities, and ensure follow-up and closure
• Support the supply chain team and stakeholders with smaller actions and ad hoc tasks
• Improve problem-part turnaround by coordinating with internal and external stakeholders
• Proactively identify risks affecting LRU builds and escalate concerns
• Streamline communication processes and leverage data tracking tools to improve reporting, forecasting, and decision-making

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts based on business and site needs
• Work directly with procurement to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Collaborate with procurement to improve supplier schedules so they align with MRP needs, and report status to operations and supply chain managers
• Maintain accurate SAP and internal tracking data to improve material availability visibility
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on critical-part status, risks, and changes
• Clear internal obstacles involving quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings and provide detailed part-status updates
• Manage the RAIL and update EPS and ECS presentations
• Manage ship-commitment spreadsheets against demand and overdue items
• Obtain and record second- and third-source supplier information and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart open SRI processing times, scale priorities, and ensure follow-up and closure
• Support the supply chain team and stakeholders with smaller actions and ad hoc tasks
• Improve problem-part resolution turnaround through proactive coordination
• Identify risks affecting LRU builds and escalate concerns
• Streamline communication processes across the supply chain
• Use data-tracking tools to improve reporting accuracy, forecasting, and decision-making

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts based on business and site needs
• Work directly with the procurement team to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Collaborate with procurement to improve supplier schedules so they align with material requirements planning (MRP) needs, and report status to operations and supply chain managers
• Maintain accurate SAP and internal tracking data to improve visibility into material availability
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on the status of critical parts and highlight risks or changes
• Clear internal obstacles through approval processes, including quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings to provide part status updates and support initiatives
• Manage the RAIL and update EPS and ECS presentations
• Manage ship commitments spreadsheets against demand and overdue items
• Obtain and record information on second- and third-source suppliers and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart processing times for open SRIs, prioritize them, and ensure timely follow-up and closure
• Support the supply chain team and stakeholders with smaller actions and ad hoc tasks
• Improve turnaround time for problem parts through proactive coordination
• Identify risks impacting line replaceable unit (LRU) builds and escalate concerns
• Streamline communication processes across the supply chain
• Use data tracking tools to improve reporting accuracy, forecasting, and decision-making

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts
• Work with procurement to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Improve supplier schedules to align with material requirements planning (MRP) needs and report status to operations and supply chain managers
• Maintain accurate material availability data in SAP and internal tracking tools
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on the status of critical parts and highlight risks or changes
• Clear internal obstacles through quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings and provide detailed part status updates
• Manage the RAIL and update EPS and ECS presentations
• Manage ship commitments spreadsheets against demand and overdue items
• Obtain and record second- and third-source supplier information and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart processing time of open supplier-related issues, prioritize them, and ensure timely closure
• Support the supply chain team with smaller actions and ad hoc tasks
• Coordinate proactively to improve problem-part resolution turnaround time
• Identify risks impacting line replaceable unit builds and escalate concerns
• Streamline communication processes across the supply chain
• Use data tracking tools to improve reporting accuracy, forecasting, and decision-making

• Interface daily with supply chain managers, operations teams, and value stream leaders to understand and prioritize critical supplier parts
• Work with procurement to escalate part issues, obtain supplier commitments, and update SAP Mismatch tools and internal tracking files
• Collaborate with procurement to improve supplier schedules so they align with MRP needs
• Report status to operations and supply chain managers
• Maintain accurate material availability data in SAP and internal tracking tools
• Confirm supplier commitments and enter updated information into SAP and tracking files
• Communicate daily on the status of critical parts and highlight risks or changes
• Clear internal obstacles through quality inspections, first article reviews, and engineering changes
• Attend weekly supply chain, site, and business unit meetings and provide detailed part status updates
• Manage the RAIL and update EPS and ECS presentations
• Manage ship commitments spreadsheets against demand and overdue items
• Obtain and record updated information on second- and third-source suppliers and drive open actions
• Track quality notifications, supplier-related issues, and first article inspections and drive resolution
• Chart processing time of open SRIs, prioritize them, and ensure follow-up and closure
• Support the supply chain team and stakeholders with smaller actions and ad hoc tasks
• Improve turnaround time for resolving problem parts
• Identify and escalate risks affecting line replaceable unit builds
• Streamline communication processes across the supply chain
• Use data tracking tools to improve reporting accuracy, forecasting, and decision-making

Paralegal

• Conduct thorough legal research and analysis
• Perform document review and contract management
• Support litigation processes and compliance functions
• Interpret legal concepts and provide clear explanations
• Draft and proofread legal documents with high accuracy
• Utilize AI tools and emerging technologies in workflows
• Provide feedback on complex content and legal findings
• Help shape how AI supports legal professionals

Paralegal – AI Trainer

Accountant

• Review client contract documentation and set up projects in the project accounting system
• Ensure accurate and timely project setup in compliance with internal standards
• Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets
• Prepare invoices for multi-million dollar engineering and architectural projects
• Process and support subconsultant and subcontractor invoice payments
• Track and manage change orders
• Work with project managers to track deadlines and milestones and align billing with project progress
• Apply lump sum and time-and-materials billing methods
• Analyze work-in-process and accounts receivable
• Execute project closeout activities, including reconciliations and final billing
• Research and respond to internal and external inquiries about project financials and invoices
• Serve as an audit liaison by providing documentation, explanations, and analysis
• Contribute to implementation, testing, and improvement of departmental software and tools
• Guide peers as a subject matter expert in project accounting systems
• Assist with system maintenance and troubleshooting alongside IT
• Use advanced Excel functions for project analysis and reporting
• Maintain organized invoice, change order, and project financial records
• Support varied clients and project types in engineering and architectural environments

Project Accountant

Researcher

• Review and evaluate AI-generated responses to life-sciences prompts for scientific accuracy, clarity, and appropriateness
• Annotate and rank model outputs to guide AI training and improvement
• Write expert-level answers to scientific questions as model training examples
• Flag errors, misconceptions, or ambiguous outputs and provide corrective guidance
• Propose, design, and build realistic research-based tasks, including scenarios, prompts, supporting input files, and detailed grading rubrics
• Run tasks against AI models and iterate based on expert reviewer feedback
• Follow written instructions precisely, including document and upload format requirements
• Maintain consistent quality and throughput throughout the 12-week sprint engagement

Biology Researcher

• Review and evaluate AI-generated responses to life-sciences prompts for scientific accuracy, clarity, and appropriateness
• Annotate and rank model outputs to guide AI training and improvement
• Write expert-level answers to scientific questions as model training examples
• Flag errors, misconceptions, or ambiguous outputs and provide corrective guidance
• Propose, design, and build realistic research-based tasks, including scenarios, prompts, supporting input files, and detailed grading rubrics
• Run tasks against AI models and iterate based on expert reviewer feedback
• Follow detailed written instructions, including document and upload format requirements
• Maintain consistent quality and throughput throughout the sprint engagement

• Review client contract documentation and set up projects in the project accounting system
• Ensure accurate and timely project setup in accordance with contract terms and corporate guidelines
• Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets
• Prepare invoices for multi-million dollar engineering and architectural projects
• Process and support subconsultant and subcontractor invoice payments
• Track and manage change orders
• Collaborate with project managers to track deadlines and milestones and align billing with project progress
• Apply lump sum and time-and-materials billing methods
• Analyze work-in-process and accounts receivable
• Execute project closeout activities, complex reconciliations, and final billing
• Research and respond to internal and external inquiries about project financials and invoices
• Serve as an audit liaison by providing documentation, explanations, and analysis
• Support implementation, testing, and continuous improvement of departmental software and tools
• Act as a subject matter expert and guide peers on project accounting systems and best practices
• Assist IT with system maintenance and troubleshooting
• Use advanced Excel functions for project analysis and reporting
• Maintain organized invoice, change order, and project financial records

Manager

• Manage end-to-end vendor contract lifecycles, including new contracts, renewals, and amendments.
• Partner with Procurement, Legal, Finance, and Security teams to source, negotiate, and execute vendor contracts.
• Lead third-party security and compliance reviews across vendors.
• Manage Purchase Orders, invoicing, payment processing, monthly accruals, and budget forecasting.
• Onboard new vendors through compliance, security review, and performance management processes.
• Manage vendor performance against contractual SLAs and budgets; prepare budget-to-actual analyses and identify risks.
• Navigate global vendor legal, tax, signatory, and compliance requirements.
• Troubleshoot vendor escalations, including payment delinquencies, invoicing disputes, service failures, and PO/invoicing violations.
• Provide leadership updates on vendor portfolio health, contract status, and compliance posture.
• Act as a subject matter expert on contract terms.
• Support AI strategy development, vendor and service deep dives, and onboarding process improvements.
• Prepare high-quality written and verbal communications for executive audiences.
• Own relationships with a growing worldwide vendor portfolio and drive cost-efficient growth and vendor performance.

Accounts Payable Analyst

Medical Biller

Procurement Support Specialist

Procurement Support Specialist

Procurement Support Specialist

Procurement Support Specialist

Procurement Support Specialist

Procurement Support Specialist

Paralegal – AI Trainer

Project Accountant

Biology Researcher

Researcher

Researcher

Project Accountant

Vendor Manager