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Tax Filing Specialist I
Asure Software. Support Senior Tax Filing Specialists with daily, periodic, and quarterly filing activities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in payroll tax compliance and administrative operations, with strong attention to detail and the ability to manage multiple tasks during high-volume filing periods. Capable of following documented procedures and effectively communicating filing statuses and exceptions.
Highest-signal resume keywords
Payroll Tax ExperienceAttention To DetailMicrosoft Office ProficiencyDocument OrganizationSOP Compliance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll OperationsDocument ProcessingFiling Documentation PreparationFiling Status DocumentationQuarter-End Filing Support
Soft Skills
Strong Written CommunicationFollow-ThroughTask Management
Tools & Technologies
Microsoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft TeamsAgency Portals
Industry Keywords
ComplianceAdministrative OperationsFiling ProceduresDocument OrganizationHigh-Volume Filing
About the role
Key responsibilities & impact- Support Senior Tax Filing Specialists with daily, periodic, and quarterly filing activities
- Prepare filing packets, filing documentation, agency forms, and supporting materials
- Assist with periodic paper filings and electronic filing support tasks
- Review filing packages for completeness before submission or mailing
- Support check attaching, mailing preparation, scanning, labeling, and document organization
- Maintain filing trackers, shared folders, agency logs, and status updates
- Follow up with agencies to confirm filing receipt, posting, or outstanding items
- Support rejection communication by gathering details, documenting status, and routing items to the appropriate filing owner
- Research basic agency filing requirements, mailing addresses, contact information, and portal instructions
- Support bulk payment and ACH credit application documentation
- Update tax code, mapping, or agency setup documentation under guidance
- Support JIRA-related filing work by gathering screenshots, examples, file details, and testing documentation
- Assist with pre-quarter-end readiness tasks, including tracker cleanup, agency list review, filing packet preparation, and document organization
- Escalate unclear, mismatched, blocked, or high-risk items to the Senior Tax Filing Specialist or Tax Filing Lead
- Follow SOPs, documented filing procedures, escalation rules, and confidentiality requirements
- Support quarter-end filing package preparation, review, printing, sorting, and mailing preparation
- Assist with high-volume filing during quarter-end
- Organize filing confirmations, proof of mailing, agency confirmations, and supporting documents
- Identify missing items, incomplete filing packets, or documentation gaps
- Support post-filing cleanup, confirmation tracking, and exception documentation
- Complete assigned quarter-end tasks by required deadlines and escalate delays promptly
Requirements
What you’ll need- Payroll tax, payroll operations, compliance, administrative operations, or document-processing experience
- Strong attention to detail and ability to follow documented procedures
- Ability to manage multiple assigned tasks during high-volume filing periods
- Strong written communication and follow-through
- Ability to document filing status, exceptions, and next steps clearly
- Ability to escalate questions or exceptions rather than making independent filing decisions
- Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
- Ability to use agency websites, agency portals, shared folders, internal trackers, and case management tools
- Experience maintaining trackers accurately and maintaining current filing status
- Ability to follow SOPs, filing instructions, checklists, and escalation procedures
- Ability to organize documents, confirmations, proof of mailing, and filing support materials
- Must be legally authorized to work in the US
- Unable to sponsor or transfer visas
- Criminal background check conducted at employment offer
Benefits
Comp & perks- Medical, Dental, Vision, HSA, FSA — all effective on day 1
- Company paid Basic Life Insurance, A+D, Long-Term Disability, and Short-Term Disability
- 401K Program with 3% safe harbor contribution
- Employee Stock Purchase Program
- Fitness Reimbursement Program
- Self-Managed PTO