Executive Assistant

Aux

. Provide day-to-day administrative and operational support to senior executives.

Posted 11/12/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail while managing complex calendars, schedules, and executive correspondence. Proficient in utilizing tools like Google Workspace and Microsoft Office to streamline administrative processes and support senior executives effectively.

Highest-signal resume keywords

Executive Assistance ExperienceCalendar ManagementWritten And Verbal Communication SkillsProficiency In Google WorkspaceTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationDocument PreparationExpense ManagementResearch Skills

Soft Skills

Attention To DetailProactive Problem SolvingStrong JudgmentAccountabilityProfessionalism

Tools & Technologies

Google WorkspaceMicrosoft OfficeZoomSlackProject Management Platforms

Industry Keywords

Executive SupportAdministrative SupportOperations CoordinationVirtual AssistanceConfidential Information Management

About the role

Key responsibilities & impact

Provide day-to-day administrative and operational support to senior executives.
Manage complex calendars, schedules, appointments, meetings, calls, and competing priorities across multiple time zones.
Review calendars, highlight key meetings, and proactively flag people, companies, or priorities requiring preparation.
Research contacts, companies, meeting participants, preferences, and background information.
Prepare agendas, briefing materials, presentations, executive documents, summaries, reports, and recommendations.
Clean up, format, and perform basic editing of PowerPoint presentations.
Take meeting notes, track action items, and follow up on commitments and deadlines.
Manage executive correspondence and follow-ups through email, iMessage, and other channels.
Own administrative processes and projects from initiation through completion.
Coordinate with internal teams, clients, vendors, and external stakeholders.
Develop and maintain systems, trackers, SOPs, and organizational processes.
Streamline repetitive administrative tasks and improve workflows.
Exercise judgment on priorities, resolve routine issues independently, and escalate appropriately.
Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and vacation planning.
Assist with meetings, events, and off-site logistics; handle changes and troubleshoot logistical issues.
Draft and proofread professional communications.
Manage sensitive information confidentially and represent executives professionally.
Assist with special projects and executive-level initiatives.
Maintain organized digital files, records, and documentation.
Support expense management, receipt collection, tracking, and reconciliation through Ramp or similar software.
Support reporting and other executive administrative needs.

Requirements

What you’ll need

3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or a similar role.
Previous experience supporting executives, founders, business owners, directors, or senior leaders is strongly preferred.
Proven experience working as a Virtual Assistant, Executive Assistant, Personal Assistant, Executive Administrative Assistant, or similar high-level administrative professional.
Strong experience managing calendars, schedules, meetings, correspondence, and executive priorities.
Excellent written and verbal English communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities without becoming overwhelmed.
Strong judgment and the ability to determine what requires immediate attention versus what can wait.
Highly proactive and resourceful; able to work independently without needing step-by-step instructions.
Comfortable researching unfamiliar topics, companies, and individuals and figuring out solutions independently.
Strong follow-through and accountability.
High level of discretion and professionalism when handling confidential information.
Strong proficiency with Google Workspace, Microsoft Office, Zoom, Slack, iMessage, project management platforms, and similar tools.
Comfortable working with international teams and across different time zones.
Comfortable coordinating domestic and international travel and adapting to changing priorities throughout the day.

Benefits

Comp & perks

Food Allowance
Government Benefits
13th Month pay
Work Equipment
Night Differential if applicable (10% of hourly rate)
20 Leaves (after 6 months)
Holiday pay (200% on Regular holidays; 130% on Special holidays)
Overtime pay (max of 10.25 hrs/day)
Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
HMO (after 6 months)