Senior Operations Officer – Executive Support, Project Coordination, Systems Integration

Avaaz

. Serve as a trusted operational partner to the COO, anticipating needs, managing competing priorities, protecting time and attention, and recommending practical next steps .

Posted 11/5/2026full-timeRemote • Virginia • United StatesSenior💰 $93,636 - $104,367 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support and project coordination, with a strong focus on managing complex workflows and stakeholder communication. Proficient in utilizing AI and systems to enhance operational efficiency while maintaining confidentiality and accuracy.

Highest-signal resume keywords

Executive Support ExperienceProject CoordinationAI And Systems FluencyGoogle Workspace ProficiencyClear Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementWorkflow DesignDecision Summaries PreparationCompliance Risk ManagementMeeting Coordination

Soft Skills

Exceptional OrganizationCuriosityExcellent JudgmentAdaptabilityFollow-Through

Tools & Technologies

AsanaNotionSlackGoogle WorkspaceAI Automation

Industry Keywords

Executive SupportOperationsCross-Functional InitiativesSensitive Information HandlingSocial Change Commitment

About the role

Key responsibilities & impact

Serve as a trusted operational partner to the COO, anticipating needs, managing competing priorities, protecting time and attention, and recommending practical next steps
Manage the COO's calendar, inbox, travel, expenses, and daily workflows
Prepare concise, accurate briefings, decision summaries, and executive and board materials
Handle sensitive HR, legal, financial, and board information and raise compliance risks promptly
Coordinate leadership meetings, Operations team check-ins, planning cycles, and board preparation
Ensure meetings have clear agendas, notes, decisions, and assigned actions
Track interconnected conversations and workstreams, including decisions, commitments, dependencies, and follow-ups
Coordinate cross-functional initiatives across Finance, People & Culture, Compliance, and Operations Support
Independently manage defined projects from planning through delivery
Design, implement, and maintain integrated workflows using Asana, Notion, Slack, and AI
Use AI and automation to reduce manual work while maintaining confidentiality, accuracy, and human judgment
Help colleagues adopt agreed systems and consistent ways of working

Requirements

What you’ll need

5+ years in executive support, operations, or project coordination, ideally supporting senior leaders in a complex, fast-moving environment
Exceptional organization and follow-through
Curiosity and initiative
Excellent judgment and adaptability
Ability to manage defined projects and coordinate stakeholders without formal authority
AI and systems fluency
Confidence with Google Workspace, Slack, Asana, and Notion
Clear communication and synthesis skills
Ability to handle sensitive information responsibly
Commitment to global justice, citizen empowerment, and social change
Excellent written and spoken English required

Benefits

Comp & perks

5 weeks paid vacation per year
10 paid holidays per year
Up to US$3,000 per year for training and development
Up to US$1,500 per year for language development
Out-of-home workspace rental
Remote organization
US Eastern Time work schedule