Leave of Absence Administrator

Axia Women's Health

. Independently manage complex and high-risk leave and accommodation cases .

Posted 10/30/2026full-timeRemote • United StatesMid-LevelSenior💰 $60,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex leave and accommodation cases, with a strong focus on compliance with FMLA, ADA, and state-specific regulations. Proficient in process automation and data analysis to enhance leave administration efficiency and effectiveness.

Highest-signal resume keywords

Leave AdministrationFMLA ComplianceADA AccommodationsProcess AutomationProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Leave AdministrationFMLAADAExcel VBA DevelopmentData AnalysisProject ManagementBenefit Continuation ManagementPolicy DevelopmentSystem IntegrationProcess Improvement

Soft Skills

Communication SkillsAnalytical SkillsProblem-Solving SkillsAttention to DetailAutonomous Work

Tools & Technologies

HRISPower AutomateExcelAI-Assisted WorkflowsVendor Management Systems

Industry Keywords

New Jersey Leave ProgramsPWFATDIFLIState Paid Leave Programs

Tech Stack

Tools & technologies

VBA

About the role

Key responsibilities & impact

Independently manage complex and high-risk leave and accommodation cases
Lead end-to-end leave administration from initial notice and eligibility through designation, tracking, and return to work
Own Axia’s in-house ADA accommodation program, including intake, interactive process, documentation review, decisions, implementation, and follow-up
Administer pregnancy-related accommodations under the PWFA and applicable state laws
Administer state leave and benefit programs, with emphasis on New Jersey
Monitor evolving state and local leave laws and update policies and practices
Collaborate with Legal and HR on policy development, compliance audits, and risk mitigation
Maintain confidential leave and accommodation records separately from personnel files
Manage benefit continuation, premium deductions, and arrears collection during leave
Reconcile leave status across HRIS, payroll, and vendor systems
Identify root causes and design preventive process improvements
Design, build, and maintain Excel VBA macros, Power Automate flows, HRIS reports, templated correspondence, and AI-assisted workflows
Document automated processes and partner with HRIS on system enhancements and integrations
Plan and lead leave-related projects, including vendor changes, state leave implementations, policy rollouts, and process redesigns
Develop communication materials and train managers on leave policies and obligations
Serve as a resource for colleagues navigating leave and accommodations
Partner with HR Business Partners, Legal, Payroll, Benefits, HRIS, and external vendors
Manage third-party leave and disability vendor relationships
Analyze leave and accommodation trends and metrics
Build recurring leave reporting and provide data-driven insights for workforce planning and policy development

Requirements

What you’ll need

5+ years in a direct leave administration role
Experience with FMLA, ADA accommodations, STD/LTD, and state paid leave programs
Demonstrated experience administering New Jersey leave and state benefit programs, including TDI and FLI, alongside FMLA and ADA
Strong knowledge of FMLA, ADA, PWFA, and other applicable federal, state, and local leave laws and regulations
Demonstrated experience building process automation
Experience managing leave-related benefit continuation and deduction/arrears collection
Demonstrated project management experience
Demonstrated examples of identifying and resolving systemic process issues
Advanced Excel, including formulas, data analysis, and macro/VBA development
Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred
Applicants must be currently authorized to work in the United States on a full-time basis
Excellent verbal and written communication skills
Strong analytical and problem-solving skills
Ability to work autonomously and manage priorities
High attention to detail and ability to handle sensitive information with discretion

Benefits

Comp & perks

Full-time benefit eligibility with benefits beginning the first of the month after starting
Choice of multiple medical insurance plans
Axia-paid life insurance
Axia-paid short-term and long-term disability
Dental insurance
Vision insurance
Supplemental life insurance
Flexible Spending Account (FSA)
Health Savings Account (HSA) with employer contribution
Identity theft insurance
Long-term care insurance
Pet insurance
401(k) matching
Generous PTO offering
Additional time off for volunteering
Discounts on hotels, theme parks, gym memberships, and more through the Great Works Perks Program