Senior Payroll & Compliance Specialist

Babylist

. Run two payroll cycles end to end: weekly for fulfillment center and hourly showroom teams, and bi-weekly for corporate and salaried showroom teams .

Posted 11/3/2026full-timeRemote • United StatesSenior💰 $93,034 - $124,085 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in running multi-state U.S. payroll processes, ensuring compliance with federal and state regulations, and effectively managing payroll-related inquiries. Proficient in collaborating with legal teams to develop and revise policies while maintaining accurate audit trails.

Highest-signal resume keywords

Multi-State Payroll ManagementCompliance Calendar OwnershipPayroll Inputs and CorrectionsCollaboration with Legal CounselAudit and Internal Controls Design

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

End-to-End Payroll ProcessingTimecard CorrectionsGarnishments ManagementEEO-1 ReportingOSHA ComplianceBackground Check ReviewsSOP DocumentationCalifornia Employment LawNew York Employment LawPayroll Automation

Soft Skills

Clear CommunicationDeadline Management

Tools & Technologies

PaylocityEnterprise HRISNewfront

Certifications & Qualifications

CPPFPCSHRM-CPSHRM-SCPPHRSPHR

Industry Keywords

Payroll ComplianceNondiscrimination TestingPolicy CreationLegislative ChangesAudit Evidence

About the role

Key responsibilities & impact

Run two payroll cycles end to end: weekly for fulfillment center and hourly showroom teams, and bi-weekly for corporate and salaried showroom teams
Handle new hires, terminations, clawbacks, corrections, direct deposit updates, and ad-hoc termination pay
Audit every pre-process register before funding and resolve discrepancies with Newfront
Answer or route employee paycheck questions within one business day
Own the U.S. compliance calendar through annual EEO-1, CA Pay Data, and OSHA 300 filings
Translate legislative changes across approximately 35 states into applicable actions and brief the People team
Run background-check reviews and escalations and quarterly health exclusion checks
Lead the annual February Compliance Refresh to 100% completion
Partner with Legal and outside counsel on handbook and policy reviews every two years
Design internal controls across payroll and compliance and maintain audit evidence
Build, test, and monitor automation, scheduled tasks, skills, and workflow tooling
Report to the People Operations Manager and collaborate with People Ops, Accounting, and Newfront

Requirements

What you’ll need

Experience running multi-state U.S. payroll end to end in an enterprise HRIS such as Paylocity or comparable
Experience with payroll inputs, timecard corrections, off-cycle and termination pay, garnishments, and final review before funding
Experience owning a compliance calendar covering EEO-1, OSHA, nondiscrimination testing, and state reporting
Experience with background checks, I-9 review, required trainings, and policy creation and revision
Direct experience with California or New York employment law is a strong plus
Experience working with Legal and outside counsel on handbook language and translating legal redlines into usable policy
Experience testing processes against known-good output, building checks, and documenting SOPs
Ability to explain paychecks and payroll numbers clearly
Ability to manage deadlines and processing and filing windows
5–8 years in payroll and compliance, including 3+ years running multi-state U.S. payroll
CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR are not required but would cement expertise

Benefits

Comp & perks

Competitive pay and meaningful opportunities for career advancement
Performance-based advancement
Company-paid medical, dental, and vision insurance
Retirement savings plan with company matching
Flexible spending accounts
Generous paid parental leave and PTO
Winter Wonder Week: the whole company takes a paid week off at the end of the year
Remote work stipend to set up your office
Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
Leading tools like Claude and ChatGPT from day one
Team comes together twice a year