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Convocation Onsite Regalia Assistant
Balfour Company. Assist with unpacking, staging, organizing, distributing, and returning graduation regalia .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while effectively managing logistics and inventory for graduation regalia. Capable of coordinating tasks, training team members, and maintaining a professional work environment during high-paced events.
Highest-signal resume keywords
Organizational SkillsCommunication SkillsLogistics ExperienceTeam CoordinationCustomer Service
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Inventory TrackingElectronic ScanningEvent OperationsShipping and ReceivingMaterials Management
Soft Skills
ReliabilityAdaptabilityProblem-Solving
Tools & Technologies
Microsoft WordMicrosoft OutlookScannersPayment Devices
Industry Keywords
Graduation RegaliaEvent CoordinationWarehouse OperationsHigh-Volume Retail
About the role
Key responsibilities & impact- Assist with unpacking, staging, organizing, distributing, and returning graduation regalia
- Organize gowns, hoods, and other regalia by ceremony, category, and location
- Assist with electronic scanning, inventory tracking, and onsite payments
- Help coordinate and delegate tasks to gown attendants
- Support training of gown attendants on setup, distribution, returns, and customer service
- Help maintain an efficient flow for graduate regalia pickup and return
- Assist with troubleshooting onsite logistical needs
- Repack, label, and stage returned regalia for shipment
- Reset and organize regalia between ceremonies
- Maintain a clean, organized, and professional work area
- Communicate professionally with the Regalia Lead, university staff, graduates, faculty, and team members
Requirements
What you’ll need- High school diploma or equivalent
- Strong organizational and communication skills
- Comfortable working in a fast-paced event environment
- Basic computer skills, including Microsoft Word and Outlook
- Ability to learn scanners, laptops, and payment devices
- Reliable availability for the October 16–17 University of Lethbridge convocation events
- Ability to stand, move, organize materials, and assist throughout the event day
- Experience in logistics or warehouse operations, shipping and receiving, inventory or materials management, event operations, team coordination or delegation, supervisory or lead experience, or high-volume retail or customer service is preferred
- Direct regalia experience is not required; training is provided
Benefits
Comp & perks- Seasonal/part-time employment
- Hands-on training covering regalia logistics, inventory, scanning, distribution, returns, equipment, customer service, and team coordination
- Consideration for additional training and future Regalia Lead assignments for strong performers