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University Convocation Onsite Regalia Assistant
Balfour Company. Assist with unpacking, staging, organizing, distributing, and returning graduation regalia .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while effectively managing logistics and coordinating tasks in a fast-paced environment. Proficient in inventory tracking and customer service, ensuring efficient operations during peak events.
Highest-signal resume keywords
Organizational SkillsCommunication SkillsLogistics ExperienceTeam CoordinationCustomer Service
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Inventory TrackingElectronic ScanningBasic Computer SkillsEvent OperationsShipping and Receiving
Soft Skills
Strong CommunicationOrganizational SkillsAbility to Learn QuicklyProblem-SolvingTeam Leadership
Tools & Technologies
WordOutlookScannersPayment Devices
Industry Keywords
LogisticsWarehouse OperationsMaterials ManagementHigh-Volume RetailCustomer Service
About the role
Key responsibilities & impact- Assist with unpacking, staging, organizing, distributing, and returning graduation regalia
- Organize gowns, hoods, and other items by ceremony, category, and location
- Assist with electronic scanning, inventory tracking, and onsite payments
- Help coordinate and delegate tasks to approximately 5–15 gown attendants
- Support training of gown attendants on setup, distribution, returns, and customer service
- Monitor workflow and help keep graduate pickup and return lines moving efficiently
- Assist with troubleshooting onsite logistical issues
- Repack, label, and stage returned regalia for shipment
- Reset and organize regalia between ceremonies
- Maintain a clean, organized, and professional work area
- Communicate with the Regalia Lead, university staff, graduates, and faculty as needed
Requirements
What you’ll need- High school diploma or equivalent
- Strong organizational and communication skills
- Comfortable working in a fast-paced environment
- Basic computer skills, including Word and Outlook
- Ability to learn scanners, laptops, and payment devices
- Ability to travel and stay overnight for assigned events when needed
- Availability during peak convocation seasons
- Experience in logistics or warehouse operations, shipping and receiving, inventory or materials management, event operations, team coordination or delegation, supervisory or lead roles, or high-volume retail or customer service is a plus
- Direct regalia experience is not required
Benefits
Comp & perks- Training is provided
- Hands-on training covering regalia logistics, inventory, scanning, distribution, returns, equipment, customer service, and team coordination
- Strong performers may be considered for additional training and future Regalia Lead opportunities