Senior Executive Assistant

BARBRI Legal Ed

. Manage the CEO’s complex calendar, priorities, meetings, and preparation time across US and UK time zones .

Posted 11/7/2026full-timeRemote • United States, United KingdomSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in managing complex executive calendars and travel logistics while ensuring effective communication and collaboration with senior executives and stakeholders. Exhibits strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Highest-signal resume keywords

Executive Calendar ManagementTravel CoordinationMicrosoft 365 ProficiencyExecutive CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel LogisticsBriefing PreparationDocument ManagementExpense Management

Soft Skills

Interpersonal CommunicationAttention to DetailEmotional IntelligenceIndependent JudgmentFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Executive AssistantBoard SupportHigh-Growth OrganizationPrivate EquityGlobal Coordination

About the role

Key responsibilities & impact

Manage the CEO’s complex calendar, priorities, meetings, and preparation time across US and UK time zones
Coordinate domestic and international travel, including itineraries, accommodations, transportation, logistics, and schedule adjustments
Manage requests for the CEO’s time and prioritize, redirect, or decline requests based on business priorities
Prepare briefing notes, agendas, presentations, correspondence, and other materials for key internal and external meetings
Capture decisions, actions, and commitments from meetings; maintain trackers and follow up with owners
Serve as a trusted liaison between the CEO and the Executive Leadership Team, Board members, clients, partners, and other stakeholders
Draft and manage executive communications and ensure clear handoffs and timely follow-up
Coordinate Executive Leadership Team activities, leadership communications, performance milestones, town halls, and executive-level initiatives
Manage executive administration, including expenses, invoices, contracts, approvals, records, and documents requiring CEO attention
Improve systems, routines, and processes that increase the effectiveness of the CEO and executive office

Requirements

What you’ll need

5+ years of experience as an Executive Assistant or in a comparable role directly supporting a CEO or senior executive
Experience managing complex executive calendars, competing priorities, frequent changes, and domestic and international travel
Exceptional written, verbal, and interpersonal communication skills, including the ability to draft executive-level correspondence
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel
Strong organizational and time-management skills with exceptional attention to detail and follow-through
Ability to anticipate needs, exercise independent judgment, identify issues early, and follow through without prompting
Proven discretion handling highly confidential corporate, Board, personnel, or commercially sensitive information
High emotional intelligence and confidence interacting with senior executives, Board members, clients, partners, and other stakeholders
Confidence to respectfully push back, hold others accountable to deadlines, and determine what requires the CEO’s attention
Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel
Familiarity with modern productivity and AI tools used to improve executive and administrative workflows
Ongoing legal right to work in either the United States or the United Kingdom without current or future employer sponsorship
Temporary work authorization is not eligible
Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
Experience supporting Board and executive leadership meetings
Experience working in a global, private equity-backed, high-growth, or rapidly evolving organization
Experience supporting geographically dispersed executives and teams

Benefits

Comp & perks

Comprehensive perks package designed to support employee well-being and passions
Equal opportunity and inclusive workplace
Health plan transparency information provided