Office Coordinator

Baseten

. Collaborate on front-of-house reception with the Office Manager, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors .

Posted 9/30/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $100,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional attention to detail and organizational skills while managing office operations and events. Proactively identifies and resolves issues, fostering strong relationships to enhance the workplace experience for employees and visitors.

Highest-signal resume keywords

Detail-OrientedProactive Problem-SolvingStrong Relationship BuildingClear CommunicationHigh Ownership Mentality

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Highly OrganizedJudgment SkillsService-OrientedResponsive CommunicationAdaptability in Fast-Paced Environments

Industry Keywords

Office OperationsEvent SupportLogistics ManagementVendor CoordinationWorkplace Needs

About the role

Key responsibilities & impact

Collaborate on front-of-house reception with the Office Manager, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors
Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings
Build enough context on teams and the business to make good judgment calls when space is constrained
Maintain an exceptionally high bar for the physical office, addressing rooms that need resetting, missing furniture, broken equipment, and low supplies
Proactively identify ways to make spaces more functional, organized, and enjoyable
Build strong relationships across the office to understand and anticipate team needs
Partner with the Office Manager on physical office operations, vendors, deliveries, supplies, and other workplace needs
Support in-office events, including setup, logistics, and resetting spaces afterward
Respond quickly to workplace needs and own issues through resolution
Manage mail, packages, and shipping with accuracy

Requirements

What you’ll need

Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss
Proactive and observant, with a bias toward identifying and solving problems before being asked
Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details
Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs
Clear, responsive communicator who reliably keeps people informed and closes loops
High ownership mentality
Strong relationship builder who gets to know teams and uses that context to anticipate their needs
Service-oriented and energized by creating an excellent experience for employees and visitors
Comfortable in a fast-paced, high-growth environment where needs change frequently
Able and excited to work from our New York office five days per week

Benefits

Comp & perks

Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities