Recruiting Operations Specialist

Baseten

. Own intake for requests and questions from recruiters, coordinators, and hiring managers .

Posted 11/1/2026full-timeSan Francisco • California • United StatesJunior💰 $80,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing applicant tracking systems, particularly Ashby, and effectively handling recruiting data to support operational efficiency. Strong organizational skills and attention to detail are essential for maintaining accurate records and facilitating communication within recruiting teams.

Highest-signal resume keywords

Applicant Tracking System AdministrationData Reporting and AnalysisAI Workflow AutomationRecruiting Coordination ExperienceStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Applicant Tracking SystemData AnalysisAI AutomationSpreadsheetsReport GenerationInterview PlanningData ManagementWorkflow BuildingCandidate Data MaintenanceRecruiting Metrics

Soft Skills

Clear CommunicationDetail-OrientedTriage JudgmentOrganizational SkillsFriendly Interaction

Tools & Technologies

AshbyGreenhouseLeverWorkdaySlack

Industry Keywords

Recruiting OperationsCandidate ExperienceData IntegrityRecruiting ProgramsHiring Needs

About the role

Key responsibilities & impact

Own intake for requests and questions from recruiters, coordinators, and hiring managers
Set up and update the ATS, including opening jobs, building interview plans, and maintaining interviewer assignments and pools
Manage system access, permissions, and tool licenses
Maintain clean and trustworthy recruiting data by loading candidate information, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications
Align open ATS roles with the company headcount plan and flag mismatches
Pull recruiting data such as pass-through rates, interviewer load, and time-to-hire
Maintain accurate recurring reports
Build and maintain workflows, automations, and AI-powered tools
Create and maintain how-to guides, video walkthroughs, onboarding materials, and announcements
Identify recurring request patterns and implement lasting fixes
Support larger recruiting programs with data preparation, tool testing, and rollout tasks
Own smaller recruiting operations projects end to end
Report to the Recruiting Operations Lead and work alongside recruiting operations specialists, a program manager, and an analyst

Requirements

What you’ll need

1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company
Hands-on experience administering or configuring an applicant tracking system; Ashby strongly preferred, with Greenhouse, Lever, or Workday also relevant
Ability to turn a hiring need into a working ATS setup with little direction
Experience pulling and sharing recruiting data, including simple reports and recurring reports
Experience building something with AI, such as a prompt workflow, custom GPT or Claude Project, or small automation
Strong triage judgment
Highly organized and detail-oriented, and comfortable handling a high volume of small requests
Comfortable with spreadsheets and basic data work, including filters, pivot tables, and identifying numerical inconsistencies
Clear, friendly written communication, especially in Slack and documentation
Able to work from the San Francisco office Tuesday through Thursday

Benefits

Comp & perks

Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities