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Executive Assistant, Team Assistant
Bauer Media Outdoor UK. Assist Board EAs and support the wider administration team .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, including proficiency in Microsoft Office and effective time management. Capable of supporting team operations and managing multiple tasks in a fast-paced environment.
Highest-signal resume keywords
Team Assistant ExperienceMicrosoft Office ProficiencyTime Management SkillsEvent CoordinationHospitality Administration
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event CoordinationExpense ManagementData ManagementPurchase Order ManagementTravel Booking
Soft Skills
Time ManagementCalm Under PressureTeam PlayerAssertive PersonalityCan-Do Attitude
Tools & Technologies
ConcurD365
Industry Keywords
HospitalityAdministrationBoard MeetingsClient DinnersCompliance
About the role
Key responsibilities & impact- Assist Board EAs and support the wider administration team
- Set up meetings by booking rooms, providing refreshments, collating agendas and paperwork, and greeting external guests
- Assist with hospitality and special events, including company and industry events, Board meetings, client dinners, conferences, and awards ceremonies
- Book travel, hotels, restaurants, and related hospitality administration
- Organise, research, and book event venues
- Organise staff and client gifting
- Complete Directors’ monthly expenses on Concur
- Coordinate payments and ensure invoices are paid on time
- Raise and monitor purchase order requests on D365 and obtain relevant authorisations
- Administer new supplier and compliance forms
- Communicate with relevant teams to ensure necessary information is shared
- Keep data systems up to date
- Support the UK People Team with diary management for team meetings, events, and travel
- Provide backup for People (HR) administration, including contracts, offer letters, employment changes, system data input, starters, leavers, and benefits
Requirements
What you’ll need- Experience in a Team Assistant or administration role
- Excellent time management skills with the ability to prioritise and plan effectively
- Ability to remain calm and work well under pressure in a fast-paced environment
- Reliable, confident with assertive personality and team player spirit
- Can-do attitude and willingness to undertake varied tasks
- Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint
Benefits
Comp & perks- 8% Annual Bonus
- Flexible working with 3 days in the office Tuesday to Thursday and working from home Monday and Friday
- 25 paid holidays, including bank holidays
- Company Pension Scheme Contribution of up to 8%
- Healthcare Cash Plan
- Life Insurance and group income protection scheme
- Cycle to Work Scheme
- Travel/season ticket loans
- Exclusive discounts with hundreds of retailers
- Charity volunteer days
- Reasonable adjustment support for candidates and employees