Admin – Marketing Coordinator

. Coordinate activities related to organizing BD meetings with clients .

Posted 10/22/2026full-timeRemote • PolandMid-LevelSenior💰 PLN 135,400 - PLN 206,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing marketing materials and compliance documentation while ensuring adherence to ethical codes and regulatory standards. Proficient in coordinating activities across departments and maintaining accurate reporting within HR systems.

Highest-signal resume keywords

Veeva Vault ManagementEthics And Compliance AdherenceSharePoint UsagePurchase Order HandlingAccurate Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Marketing Budget MonitoringHCP Documentation ManagementHCO Documentation ManagementComplaint Reporting ParticipationContract Workflow Management

Soft Skills

CollaborationOrganizational SkillsCommunication

Tools & Technologies

BuySmartWorkday

Certifications & Qualifications

C2C Training Completion

Industry Keywords

Ethical Codes Of ConductRegulatory StandardsMarketing Materials Management

Tech Stack

Tools & technologies

Vault

About the role

Key responsibilities & impact

Coordinate activities related to organizing BD meetings with clients
Provide product documentation, including certificates and declarations of conformity, to clients
Manage marketing materials in Veeva Vault
Oversee and monitor the marketing budget
Coordinate and manage registration of non-tender agreements in SharePoint
Order and organize shipment of marketing materials for Account Managers and marketing events
Handle purchase orders in BuySmart
Ensure activities comply with ethical codes, procedures, and Ethics and Compliance guidelines
Complete accurate and timely reporting and maintain HR system data
Collaborate with and support Customer Service and Tender Departments
Process purchase invoices for the assigned business
Manage HCP and HCO documentation
Organize internal and external meetings
Prepare and manage contract workflows
Participate in complaint reporting processes and support Safety Actions
Perform other duties assigned by the manager

Requirements

What you’ll need

Compliance with ethical codes of conduct and employer-defined procedures
Alignment with Ethics and Compliance guidelines
Completion of C2C training in accordance with corporate requirements
Accurate and timely reporting, including leave requests and expense reports
Maintenance of up-to-date data in HR systems such as Workday
Ability to manage marketing materials in Veeva Vault
Ability to monitor marketing budgets
Ability to use SharePoint for non-tender agreement registration
Ability to handle purchase orders in BuySmart
Ability to manage HCP and HCO documentation in compliance with regulatory standards
Ability to participate in complaint reporting and Safety Actions processes

Benefits

Comp & perks

Comprehensive Total Rewards program
Reward and recognition opportunities
Competitive compensation and benefits programs
Learning, growth and development opportunities
Face-to-face collaboration supporting learning, progress, and success