ABA Scheduling Coordinator, Spanish Preferred

Behavioral Health Works, Inc.

. Actively communicate via phone, email, and Google Chat with ABA therapists, clients, and other team members to coordinate schedules .

Posted 11/10/2026full-timeRemote • United StatesMid-LevelSenior💰 $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong verbal and written communication skills while effectively managing scheduling and data entry tasks. Proficient in utilizing scheduling software and Google Workspace to enhance client and therapist coordination.

Highest-signal resume keywords

Scheduling Software ProficiencyGoogle Workspace FamiliarityStrong Verbal CommunicationData Entry AccuracyProblem-Solving Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryScheduling ManagementOutbound CallingAppointment CoordinationClient Utilization Maximization

Soft Skills

Organizational SkillsAttention to DetailProactive Problem-SolvingInterpersonal CommunicationAbility to Work Under Pressure

Tools & Technologies

Google ChatGoogle CalendarCentral ReachGoogle Gmail

Industry Keywords

ABA Therapy CoordinationClient Relationship ManagementAdministrative SupportFast-Paced Environment

About the role

Key responsibilities & impact

Actively communicate via phone, email, and Google Chat with ABA therapists, clients, and other team members to coordinate schedules
Make outbound calls to confirm appointments, reschedule sessions, and handle last-minute changes
Ensure accurate data entry and updates in the scheduling system to reflect changes in appointments, availability, and client needs
Handle multiple communication channels efficiently, prioritizing tasks and keeping operations running smoothly
Build and maintain relationships with ABA therapists and clients through clear, friendly, and professional communication
Collaborate with the administrative team to resolve scheduling conflicts or gaps
Assist with other administrative duties as needed
Maximize client utilization, minimize cancellations and service gaps, coordinate makeup sessions, and maintain consistent communication with families, therapists, and clinical teams

Requirements

What you’ll need

Must be willing to work 7am-4pm Eastern Standard Time Zone
Comfortable and confident making outbound calls, including cold calling or follow-ups
Strong verbal and written communication skills, especially via email and Google Chat
Previous experience in a role involving phone communication, scheduling, or data entry is highly preferred
Familiarity with scheduling software, Google Workspace (Gmail, Google Calendar, Google Chat), and Central Reach
Ability to learn new systems quickly
Capable of handling multiple schedules and updates with precision and attention to detail
Able to stay calm and organized in a fast-paced, ever-changing environment
Proactive approach to problem-solving and ability to work well with others

Benefits

Comp & perks

Flexible schedules
Health, Dental, Chiropractic, and Vision Insurance
Critical Illness, Voluntary Life, Accident, Hospital Confinement, & Basic Life insurance
401(k)
Pet Insurance Discounts
Paid Time Off
Company Paid Holidays (6 fixed, 3 floating)
Professional Development Assistance
Referral Program
Tuition Reduction for Partnered Universities: All BHW employees are eligible to enroll in bachelor’s, master’s, and doctoral-level programs and take advantage of discounted tuition with all of our affiliated universities. Partners include: National University, California Southern University, Vanguard University, Capella University, Purdue Global, and William James College.