Administrative Coordinator

Beth Israel Lahey Health

. Perform administrative tasks supporting the division's mission and goals across multiple clinical departments .

Posted 10/9/2026full-timeDanvers • Massachusetts • United StatesMid-LevelSenior💰 $24 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including advanced proficiency in Microsoft applications and effective communication with diverse stakeholders. Skilled in managing schedules, maintaining records, and facilitating problem-solving within clinical environments.

Highest-signal resume keywords

Advanced Microsoft Applications SkillsData Entry and Database ManagementAdministrative Support ExperienceAppointment Scheduling and Calendar ManagementConfidential Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument FormattingDatabase ManagementReport CompilationClerical Duties

Soft Skills

Problem SolvingCommunicationOrganizational SkillsInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Access

Certifications & Qualifications

High School Diploma or GEDInfluenza Vaccination

Industry Keywords

Clinical AdministrationPatient InteractionOffice ManagementConfidentialityVendor Communication

About the role

Key responsibilities & impact

Perform administrative tasks supporting the division's mission and goals across multiple clinical departments
Provide functional guidance to other administrative staff
Answer and screen telephone calls; take messages and direct calls
Greet and direct patients, families, visitors, and staff
Type, format, proofread, and edit correspondence, forms, reports, manuscripts, and other materials
Schedule appointments, meetings, conferences, seminars, and department-sponsored events
Maintain calendars, organize conference calls, reserve meeting locations and equipment, and prepare agendas and materials
Arrange travel as needed
Maintain departmental files, records, databases, and reference library
Enter data into databases and spreadsheets; compile and distribute reports and other information
Communicate with vendors, staff, patients, visitors, and other customers while maintaining confidentiality
Maintain office equipment and supplies; order, receive, and reconcile supply orders and invoices
Prepare, route, and track administrative forms and documents; resolve delays and errors
Perform clerical duties including mail sorting, photocopying, collating, and distributing documents
Facilitate problem solving and provide direction, information, and training to others

Requirements

What you’ll need

High School diploma or GED required
3-5 years related work experience required
Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications
Ability to produce complex documents, perform analysis, and maintain databases
Must be vaccinated against influenza as a condition of employment

Benefits

Comp & perks

Influenza vaccination required as a condition of employment
Potential shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable