Executive Assistant

Beth Israel Lahey Health

. Provide executive-level administrative support to executives for Beth Israel Lahey Health .

Posted 11/2/2026full-timeCambridge • Massachusetts • United StatesMid-LevelSenior💰 $85,010 - $109,928 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including proficiency in Microsoft Office applications and the ability to manage complex schedules and communications. Exhibits strong analytical skills and the ability to maintain confidentiality in compliance with HIPAA requirements.

Highest-signal resume keywords

Advanced Microsoft Office SkillsExecutive-Level Administrative SupportComplex Document ProductionHigh-Level Customer ServiceHealthcare Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookDatabase MaintenanceDocument AnalysisPresentation PreparationData VerificationMeeting CoordinationTravel Arrangement Management

Soft Skills

Effective CommunicationProblem SolvingTeam CollaborationIndependent Decision MakingStaff Training

Tools & Technologies

Web-Based ApplicationsAudio-Visual Equipment

Certifications & Qualifications

Associate's DegreeBachelor's Degree (Preferred)

Industry Keywords

HealthcareHIPAA ComplianceExecutive Office ExperienceAdministrative Leadership

About the role

Key responsibilities & impact

Provide executive-level administrative support to executives for Beth Israel Lahey Health
Manage travel arrangements and coordinate schedules and meetings
Coordinate executive correspondence and communicate with administrative and clinical leadership, medical providers, field leaders, board members, donors, and external constituents
Perform complex administrative duties for fiscal and administrative projects
Prepare spreadsheets, charts, presentation materials, and conduct research
Schedule meetings, follow up on meeting-generated tasks, and prepare documents and presentation slides
Handle telephone calls and resolve policy and informational questions, including sensitive matters with system-wide visibility
Establish and maintain strategic relationships across the system
Create Word documents, Excel spreadsheets, and PowerPoint presentations
Compose, edit, and proofread correspondence, memoranda, and other written materials
Verify the validity of data and documents in reports before submission
Handle confidential communications and materials concerning staff, departments, system matters, and patients in compliance with HIPAA requirements
Plan and coordinate meetings and special events, including rooms, invitations, catering, and vendor payments
Set up conference calls and audio-visual equipment
Prepare agendas, meeting materials, and meeting notes
Prepare purchase requisitions, check requests, and action forms
Support special projects as requested
Monitor office supply and equipment inventory, make purchases within budget, and coordinate repairs or replacements

Requirements

What you’ll need

Associate's degree required
Bachelor's degree preferred
5-8 years related work experience required
Advanced skills with Microsoft applications, including Outlook, Word, Excel, PowerPoint or Access, and other web-based applications
Ability to produce complex documents, perform analysis, and maintain databases
Ability to summarize and communicate moderately complex information in English in varied written formats
Ability to comprehend and communicate complex verbal information in English
Ability to make decisions guided by general instructions and practices
Ability to address varied problems requiring analysis or interpretation
Ability to work independently with broad guidance and overall direction
Ability to work collaboratively in small teams
Ability to provide high-level customer service and staff training
Preferred experience working in an executive office
Preferred experience working in the healthcare industry

Benefits

Comp & perks

Fridays are remote
Influenza vaccination required as a condition of employment
Equal Opportunity Employer/Veterans/Disabled