Part-Time Grants Accountant, Reimbursement Specialist

Big Ideas Learning

. Manage the complete monthly reimbursement cycle for multiple grant-funded projects .

Posted 9/20/2026part-timeMiramar • Florida • United StatesMid-LevelSenior💰 $45 - $60 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing grant-funded project reimbursements, including preparation of Florida Department of Education Forms and compliance with federal and state grant requirements. Proficient in financial reporting, document management, and maintaining organized, audit-ready records.

Highest-signal resume keywords

Grant Accounting ExperienceFlorida Department of Education Forms PreparationStrong Excel SkillsNonprofit Accounting KnowledgeAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant Reimbursement ManagementFinancial ReportingPayroll ReconciliationExpense Allowability KnowledgeCost AllocationDocument ManagementAudit PreparationBudget TrackingMulti-Grant ManagementADP Payroll Reports

Soft Skills

Attention to DetailOrganizationConfidentialityProblem-SolvingFollow-Through

Industry Keywords

Government GrantsNonprofit SectorEducation FundingYouth DevelopmentFederal Uniform GuidanceFiscal ComplianceGrant MonitoringProcurement RecordsAudit-Ready DocumentationFinancial Closeouts

About the role

Key responsibilities & impact

Manage the complete monthly reimbursement cycle for multiple grant-funded projects
Prepare Florida Department of Education Forms 300, 301, 399, and other required reimbursement and fiscal-reporting documents
Complete reimbursement requests and financial reporting through funder systems and online portals
Compile and organize payroll registers, employee allocations, invoices, receipts, contracts, procurement records, proof of payment, bank documentation, PARs, time-and-effort records, and other supporting documentation
Reconcile payroll, benefits, vendor payments, and other expenditures against each approved grant budget
Track current-month and cumulative expenditures to ensure accuracy and prevent duplicate reimbursement
Maintain budget-to-actual reports by grant, project, funding source, site, function, and expense category
Identify missing documentation, incorrect allocations, unallowable expenses, budget concerns, and potential amendment needs before reimbursement packages are submitted
Maintain complete, accurate, organized, and audit-ready electronic files for each grant and reimbursement period
Track submitted reimbursements, corrections, approvals, outstanding payments, and grant receivables
Assist with fiscal monitoring visits, budget amendments, year-end closeouts, grant closeouts, and audits
Learn and maintain working knowledge of the requirements, systems, forms, deadlines, and reimbursement procedures for all Big Ideas funding sources
Potential future responsibilities include accounts payable and accounts receivable, bank and credit-card reconciliations, payroll and benefits reconciliation, monthly financial close, general-ledger review and coding, cash-flow and reimbursement tracking, management and board financial reports, and annual audit preparation

Requirements

What you’ll need

Hands-on experience with government, nonprofit, education, or youth-development grant accounting and reimbursement
Working knowledge of local, state-administered, and federal grant requirements, including expense allowability, cost allocation, payroll documentation, procurement, fiscal compliance, and audit preparation
Strong Excel, accounting, payroll-reporting, and document-management skills
Ability to manage multiple grants, reimbursement deadlines, funding requirements, and supporting documentation simultaneously
Ability and willingness to learn the specific fiscal requirements of all Big Ideas grants and funding sources
Strong attention to detail, accuracy, organization, confidentiality, and follow-through
Ability to independently identify discrepancies and resolve documentation or reimbursement issues before submission
Previous experience preparing Florida Department of Education Forms 300, 301, and 399 (preferred)
Experience with local government, education, or children’s-services funding (preferred)
Experience with ADP payroll reports and multi-grant employee allocations (preferred)
Experience with nonprofit accounting, federal Uniform Guidance, grant monitoring, and grant closeout (preferred)
Degree in accounting, finance, business administration, or a related field (preferred)
Approximately 20–30 hours per month after onboarding
Two professional references who can verify relevant grant-accounting or reimbursement experience

Benefits

Comp & perks

Opportunity to grow into a larger part-time or full-time accounting or grants-management role
Additional hours and increased monthly hours as responsibilities expand
Potential to grow into a larger part-time or full-time Grants Accountant, Accounting Manager, Grants Finance Manager, or similar position