Big Ideas Learning

Content Writer

• Research and identify federal, state, local, foundation, corporate, and other funding opportunities aligned with Big Ideas' mission and programs
• Lead development and writing of competitive federal and state grant applications, complex RFPs, and funding proposals
• Develop grant narratives communicating organizational need, program design, outcomes, impact, and sustainability
• Review grant guidelines and RFP requirements for compliance
• Coordinate budgets, attachments, data, organizational documents, letters of support, and supporting materials
• Manage grant calendars, application deadlines, renewal dates, reporting requirements, and funding milestones
• Maintain organized electronic grant files and records
• Support maintenance and renewal of existing grants
• Develop and maintain organizational profiles with foundations, corporate funders, government agencies, and philanthropic organizations
• Proactively identify and present viable new funding opportunities to leadership
• Collaborate with program, finance, compliance, and leadership staff to gather proposal and reporting information
• Support grant reporting, continuation applications, renewals, amendments, and post-award requirements
• Maintain reusable organizational content, program descriptions, outcomes, data, and supporting documentation
• Track submissions, award decisions, funding amounts, deadlines, and follow-up activities
• Provide leadership with regular updates on the grant pipeline, opportunities, submissions, pending decisions, and outcomes
• Follow up on information, documents, approvals, and actions needed to keep projects moving forward

Grant Writer, Funding Development Specialist

Accountant

• Manage the complete monthly reimbursement cycle for multiple grant-funded projects
• Prepare Florida Department of Education Forms 300, 301, 399, and other required reimbursement and fiscal-reporting documents
• Complete reimbursement requests and financial reporting through funder systems and online portals
• Compile and organize payroll registers, employee allocations, invoices, receipts, contracts, procurement records, proof of payment, bank documentation, PARs, time-and-effort records, and other supporting documentation
• Reconcile payroll, benefits, vendor payments, and other expenditures against each approved grant budget
• Track current-month and cumulative expenditures to ensure accuracy and prevent duplicate reimbursement
• Maintain budget-to-actual reports by grant, project, funding source, site, function, and expense category
• Identify missing documentation, incorrect allocations, unallowable expenses, budget concerns, and potential amendment needs before reimbursement packages are submitted
• Maintain complete, accurate, organized, and audit-ready electronic files for each grant and reimbursement period
• Track submitted reimbursements, corrections, approvals, outstanding payments, and grant receivables
• Assist with fiscal monitoring visits, budget amendments, year-end closeouts, grant closeouts, and audits
• Learn and maintain working knowledge of the requirements, systems, forms, deadlines, and reimbursement procedures for all Big Ideas funding sources
• Potential future responsibilities include accounts payable and accounts receivable, bank and credit-card reconciliations, payroll and benefits reconciliation, monthly financial close, general-ledger review and coding, cash-flow and reimbursement tracking, management and board financial reports, and annual audit preparation

Grant Writer, Funding Development Specialist

Part-Time Grants Accountant, Reimbursement Specialist