Executive Assistant – Chief Medical Officer

Biogen

. Provide comprehensive administrative support and coordination to the Chief Medical Officer and other Worldwide Medical leadership team members .

Posted 10/26/2026full-timeCambridge • Massachusetts • United StatesLead💰 $88,000 - $114,250 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities for executive leadership, with expertise in project management, communication, and organizational skills. Proficient in maintaining compliance and implementing process improvements within the life sciences or biopharma sectors.

Highest-signal resume keywords

5+ Years Administrative ExperienceProject Management ExperienceTechnical Proficiency in MS Office SuiteProficiency in SharePointLife Sciences or Biopharma Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementCalendar ManagementExpense TrackingDocument ManagementOrganizational Chart CreationMeeting CoordinationProcess ImprovementBusiness Review PreparationTravel CoordinationPurchase Order Submission

Soft Skills

Excellent Communication SkillsAttention to DetailSound JudgmentTeam-OrientedCollaborative Style

Certifications & Qualifications

Associate's Degree or Equivalent Experience

Industry Keywords

Life SciencesBiopharmaCompliance ProtocolsTravel & Expense PoliciesExecutive Support

About the role

Key responsibilities & impact

Provide comprehensive administrative support and coordination to the Chief Medical Officer and other Worldwide Medical leadership team members
Build working relationships with team and administrative staff through efficient communication and deadline follow-up
Establish rapport with stakeholders to manage strategic projects
Manage calendars, expenses, events, and travel arrangements
Draft and distribute communications on behalf of the CMO
Coordinate leadership meetings, including agendas, materials, and summaries
Address complex and ambiguous issues and make decisions with limited information
Maintain knowledge of Biogen policies and procedures, including Travel & Expense and Compliance Protocols
Monitor travel progress and resolve issues
Propose and implement process improvements
Create and maintain organizational charts; support recruiting and onboarding
Prepare business and operating review materials
Maintain document and knowledge repositories, expedite work items, and follow up as needed
Submit purchase order requests and track invoices
Coordinate large-scale meeting logistics, including rooms, A/V support, and catering
Plan, implement, monitor, and evaluate the CMO’s projects
Develop efficient processes and implement best practices with the CMO and HR Business Partner
Collaborate with Executive Administrators and support other administrators within the function

Requirements

What you’ll need

Associate’s degree or the equivalent combination of education and experience required
5+ years of administrative experience supporting executive level teams required
Ideally experience in life sciences and/or biopharma
Ability to deliver in a fast-paced environment, demonstrating efficiency and attention to detail
Excellent and proactive communication skills
Sound judgment to determine priorities
High degree of maturity, discretion, and integrity, especially in handling sensitive information
Team-oriented and collaborative style with a strong work ethic
Strong project management experience and ability to transform ideas into finished products
Exceptional organizational skills and resourcefulness, maintaining accuracy in work
Strong business acumen and ability to quickly absorb new information
Technical proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in SharePoint

Benefits

Comp & perks

Medical, Dental, Vision, & Life insurances
Fitness & Wellness programs including a fitness reimbursement
Short- and Long-Term Disability insurance
A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
Up to 12 company paid holidays + 3 paid days off for Personal Significance
80 hours of sick time per calendar year
Paid Maternity and Parental Leave benefit
401(k) program participation with company matched contributions
Employee stock purchase plan
Tuition reimbursement of up to $10,000 per calendar year
Employee Resource Groups participation
Short-term and long-term incentives, including cash bonus and equity incentive opportunities