Mobile Administrative Specialist

Bird's Eye Medical

. Serve as on-site Vaccine Manager at mobile clinic events, drawing up and preparing vaccines according to clinic protocols and manufacturer guidelines .

Posted 10/16/2026part-timeLacey • Washington • United StatesMid-LevelSenior💰 $20 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in vaccine management, including cold-chain management, inventory control, and patient registration. Proficient in administrative tasks, data entry, and maintaining compliance with privacy requirements.

Highest-signal resume keywords

Vaccine ManagementCold-Chain ManagementPatient RegistrationData EntryOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Vaccine PreparationInventory ManagementTemperature MonitoringData EntryAdministrative Tasks

Soft Skills

Strong Communication SkillsEmpathyDependabilityAttention to DetailKindness

Tools & Technologies

Office SuiteCIS Files Management

Certifications & Qualifications

Proof of COVID-19 VaccinationValid Driver's License

Industry Keywords

Vaccine HandlingPatient Flow ManagementPrivacy RequirementsTravel CoordinationOn-Call Duties

About the role

Key responsibilities & impact

Serve as on-site Vaccine Manager at mobile clinic events, drawing up and preparing vaccines according to clinic protocols and manufacturer guidelines
Manage vaccine inventory, stock levels, records, transport, organization, and vaccine totes
Maintain cold-chain management during transport and on site, including temperature monitoring and logs
Report vaccine usage, inventory, wastage, and discrepancies after each clinic
Participate in on-call duties for urgent vaccine management needs
Register and check in patients
Collect and verify demographic, insurance, consent, and CIS information
Help manage patient flow and provide a welcoming patient experience
Handle patient information according to privacy requirements
Coordinate travel and hotel accommodations for assigned clinic events
Track and submit mileage, hours, and travel expenses
Assist with clinic setup and breakdown
Support department scheduling needs
Process clinic paperwork and data entry on site
Upload CIS files, print and prepare CIS forms, and complete verification forms
Submit completed clinic paperwork and records to the office within required timeframes

Requirements

What you’ll need

Associate level coursework completed; associate’s degree or higher preferred
Proven experience as an administrative assistant, patient registration, or in a similar role
Willingness and ability to travel to clinic sites throughout Washington State, including overnight hotel stays
Valid driver’s license, reliable transportation, and current auto insurance
Ability to successfully complete Vaccine Manager training and competency requirements
Available while on-call
Evening and weekend availability
Strong organizational skills and attention to detail
Empathy, compassion, dependability, and kindness
Strong communication skills
Basic computer skills, including office suite, and overall technical savviness
Dependable personality and strong work ethic
Proof of eligibility to work in the U.S.
Proficiency in data entry and managing administrative tasks
Familiarity with cold-chain management and vaccine handling is a plus
Ability to handle sensitive information with discretion
Excellent communication and time management skills
Ability to lift up to 50 pounds and stand for extended periods
Proof of COVID-19 vaccination required for consideration

Benefits

Comp & perks

Travel and hotel stays are reimbursed
Competitive compensation and bi-weekly pay
Comprehensive paid training, including Vaccine Manager training with virtual, online, and hands-on components
Supportive and collaborative team environment
Mileage reimbursement per company policy
Hotel stays/lodging covered for overnight clinic travel
Per diem daily meal allowance for overnight travel per company policy
Flexible scheduling
Paid Sick Time Off