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Medical Records Clerk
Blue Mountain Hospital. Collect paperwork daily from Med/Surg, Surgery, ER, Clinic, and other departments .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing medical documentation processes, ensuring HIPAA compliance, and utilizing EMR systems effectively. Strong organizational skills and attention to detail are essential for maintaining accurate records and facilitating communication across departments.
Highest-signal resume keywords
Athena EMR KnowledgeHIPAA ComplianceMedical Terminology UnderstandingAttention to DetailHealthcare Office Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ScanningCharge Sheet ProcessingDiagnosis CodingRecord AuditingData EntryMedical Record ManagementChart Deficiency ResolutionVital Record DocumentationBirth Certificate PreparationInsurance Verification
Soft Skills
Time ManagementOrganizationProfessionalismCooperationCommunication
Tools & Technologies
EMR SystemsMicrosoft OfficeSpreadsheets
Industry Keywords
Patient ConfidentialityRelease of InformationHealthcare ComplianceMedical BillingCoding Processes
About the role
Key responsibilities & impact- Collect paperwork daily from Med/Surg, Surgery, ER, Clinic, and other departments
- Separate charge sheets, DJOs, and supporting documentation and route items to Billing or Procurement
- Review records for signatures, dates, labels, and completeness
- Scan documents into the EMR and organize paper records for retention or shredding
- Follow up on incomplete or unsigned documentation and update tracking reports
- Review visits for documentation completeness and forward completed visits to Coding
- Monitor and fulfill authorized medical record requests
- Maintain disclosure and request logs and ensure HIPAA-compliant releases
- Review DJOs, add diagnosis codes, verify insurance, scan forms, and track completed orders
- Prepare and submit birth certificate and vital record documentation
- Resolve chart deficiencies in claims worklists with Billing and Coding
- Prepare Medical Staff reports, peer review results, chart audits, and regulatory submissions
- Complete death reporting, Birth Certificate audits, and Cancer Registry reports
- Coordinate with Billing, Coding, Procurement, Clinical Services, and Administration
Requirements
What you’ll need- Athena (EMR) knowledge and 6 months experience
- Knowledge of HIPAA, confidentiality, and release of information processes
- Familiarity with EMR systems, spreadsheets, and Microsoft Office programs
- Strong attention to detail, organization, and time management
- Understanding medical terminology, insurance, or coding is preferred
- High school diploma or equivalent required
- Healthcare office experience preferred
- Type a minimum of 30 WPM
- Maintain patient confidentiality and comply with HIPAA and applicable laws
- Act professionally in a medical organization
- Work cooperatively with BMH employees
- Check BMH email at least once daily if applicable
- BMH hires in accordance with NPEA standards
Benefits
Comp & perks- Opportunity to work with a dynamic team providing care to medically underserved communities