Talent Acquisition Coordinator

. Coordinate and manage day-to-day operational activities of the Talent Acquisition function .

Posted 11/4/2026full-timeUnited StatesJuniorMid-Level💰 $55,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing talent acquisition operations, including vendor management, budget tracking, and compliance auditing. Proficient in utilizing applicant tracking systems and Microsoft Excel for data analysis and reporting.

Highest-signal resume keywords

Talent Acquisition Operations ManagementVendor ManagementBudget Tracking and Expense ReconciliationRecruiting Systems ProficiencyData Analysis and Reporting

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationInvoice ManagementExpense TrackingAudit ConductingData Accuracy VerificationProcess Improvement ImplementationHigh-Volume Administrative SupportCompliance SupportRecord ManagementOnboarding Activities

Soft Skills

Issue ResolutionCommunicationCollaborationOrganizational SkillsProblem-Solving

Tools & Technologies

Applicant Tracking Systems (ATS)Microsoft ExcelHR SystemsVendor Management Platforms

Industry Keywords

Talent AcquisitionHuman ResourcesRecruitingVendor InvoicingBackground ChecksEmployee Referral ProgramsOperational Best Practices

About the role

Key responsibilities & impact

Coordinate and manage day-to-day operational activities of the Talent Acquisition function
Manage Talent Acquisition vendor invoicing and payment processing
Track and reconcile recruiting-related expenditures, advertising spend, vendor costs, and other investments
Assist with budget tracking, spend reporting, and invoice audits
Serve as operational contact for recruiting vendors, including Indeed and background screening providers
Coordinate issue resolution, billing inquiries, account administration, and vendor support
Monitor recruiting vendor performance and support optimization efforts
Administer the employee referral bonus program, including eligibility verification and payment coordination
Conduct audits of background checks, recruiting spend, invoices, referral bonus payments, and other recruiting activities
Maintain recruiting records and documentation in accordance with company policies and procedures
Provide recruiting operations guidance and administrative support
Support offers and onboarding during high hiring volumes or recruiter capacity constraints
Assist candidates through offer acceptance, pre-employment requirements, and onboarding
Produce and maintain recruiting operational reports and records
Identify and implement process improvements, system enhancements, and operational best practices
Support recruiters and hiring managers with recruiting operations activities

Requirements

What you’ll need

Associate's or Bachelor's degree in Human Resources, Education, Business Administration, Organizational Development, or a related field preferred
Minimum of 2 years of experience in recruiting coordination, human resources, talent acquisition operations, payroll, finance, or administrative support
Experience managing invoices, budgets, expense tracking, or vendor payments
Experience working with external vendors and internal stakeholders to resolve issues and ensure service delivery
Experience maintaining accurate records, conducting audits, and supporting compliance-related processes
Experience supporting high-volume administrative processes in a fast-paced environment
Experience with talent acquisition processes, recruiting systems, or onboarding activities preferred
Strong proficiency in Microsoft Excel, including data tracking, analysis, and reporting
Experience working with applicant tracking systems (ATS), HR systems, and vendor management platforms preferred
Ability to manage invoicing, expense reconciliation, and financial tracking processes
Ability to perform audits, identify discrepancies, and ensure data accuracy
Strong reporting and record management capabilities
Ability to learn and navigate multiple systems and technologies simultaneously
No travel is expected with this role
Employment may be contingent upon pre-placement drug screening, medical review of physical fitness, and background checks, depending upon the role

Benefits

Comp & perks

Flexible working options
Paid parental leave
Retirement benefits
Paid vacation: 120–240 hours per year for full-time employees
9 paid holidays per year
2 personal choice holidays
Up to 8 weeks’ paid leave for birth or adoption
Discretionary annual bonus program
Long-term incentive program
401(k) matching program
Pension for eligible employees
Health insurance
Vision insurance
Dental insurance
Life insurance
Short-Term Disability coverage
Long-Term Disability coverage
Reasonable accommodation for individuals with disabilities