Accounts Payable Specialist

BPCM.

. Process a high volume of invoices from media monitoring services, wire services, photographers, printers, venues, caterers, and other campaign vendors .

Posted 11/11/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $60,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in full-cycle accounts payable processes, including invoice processing, payment management, and vendor reconciliation. Proficient in using ERP systems and accounting software to ensure accuracy and compliance in financial transactions.

Highest-signal resume keywords

Full-Cycle Accounts Payable ExperienceERP Or Accounting System ProficiencyIntermediate Excel SkillsAttention To DetailClear Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingPayment ManagementVendor ReconciliationAccrualsGeneral LedgerClient RebillingProject-Based AccountingExpense ReportingFinancial ReportingAP Automation Tools

Soft Skills

Attention To DetailClear Communication

Tools & Technologies

NetSuiteQuickBooksSAPOracleSage IntacctMicrosoft DynamicsConcur

Certifications & Qualifications

High School Diploma Or EquivalentAssociate's Degree In Accounting Or Finance

Industry Keywords

Accounts PayableMedia Monitoring ServicesFreelancer PaymentsCreative AgencyJob-Costing Software

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Process a high volume of invoices from media monitoring services, wire services, photographers, printers, venues, caterers, and other campaign vendors
Code costs to the correct client, job number, and GL account so billable expenses are rebilled and agency margins are tracked accurately
Manage payments to freelancers and independent contractors, including onboarding paperwork, W-9 collection, and 1099 filing
Process influencer and talent payments in line with contracts and campaign deliverables
Track pass-through and out-of-pocket client costs and partner with billing to include them on client invoices
Route invoices for approval and follow up to keep approvals moving
Prepare and execute weekly payment runs by check, ACH, wire, and virtual card, including rush payments
Review and process employee expense reports for policy compliance and correct client coding
Reconcile corporate credit card statements and allocate charges to clients and jobs
Maintain vendor master data and verify bank details to prevent payment fraud
Reconcile vendor statements and the AP subledger to the general ledger monthly
Support month-end close with accruals, aging reports, and AP reconciliations
Answer vendor, freelancer, and account team questions about invoice and payment status
Assist the Controller and Accounts Receivable with client billing matters
Support audits and identify AP process and automation improvements

Requirements

What you’ll need

2+ years of full-cycle accounts payable experience
High school diploma or equivalent
Solid understanding of basic accounting principles, including debits and credits, accruals, and the general ledger
Hands-on experience with an ERP or accounting system such as NetSuite, QuickBooks, SAP, Oracle, Sage Intacct, or Microsoft Dynamics
Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and basic formulas
Strong attention to detail and a track record of accuracy with high transaction volumes
Clear written and verbal communication skills
Preferred: Accounts payable experience at a PR, marketing, advertising, or creative agency
Preferred: Experience with agency management or job-costing software
Preferred: Experience with AP automation tools such as Concur
Preferred: Familiarity with client rebilling, markups on pass-through costs, and project-based accounting
Preferred: Experience paying freelancers, influencers, or international vendors
Associate's degree in accounting, finance, or a related field is a plus

Benefits

Comp & perks

Medical, Dental, Vision Benefits
401k and additional supplementary benefits
WFH Stipend
Summer Fridays
Generous PTO policy with a 2-week holiday break in December
Hybrid work schedule
Summer hours
Inclusive work environment focused on employee wellbeing, connection and support