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Executive Assistant to Executive Managing Director – Employee Benefits
Brown & Brown Insurance. Act as the main point of contact between the Executive Managing Director and internal/external clients and vendors .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, including managing complex calendars, coordinating travel arrangements, and producing polished presentations. Proficient in Microsoft Office tools and capable of handling sensitive information with confidentiality and discretion.
Highest-signal resume keywords
Executive Support ExperienceMicrosoft Office ProficiencyTravel CoordinationData Visualization SkillsConfidentiality Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel Arrangement CoordinationData AnalysisExpense ReportingPresentation Development
Soft Skills
Problem-SolvingOrganizational SkillsCommunication SkillsInterpersonal SkillsAdaptability
Tools & Technologies
Microsoft TeamsPowerPointExcelPower BIDocuSign
Industry Keywords
Executive AssistantBusiness AdministrationConfidentialityCross-Functional ProjectsVirtual Meeting Platforms
About the role
Key responsibilities & impact- Act as the main point of contact between the Executive Managing Director and internal/external clients and vendors
- Support planning, organizing, and facilitating meetings, including setup and troubleshooting of virtual meeting platforms such as Teams
- Manage complex calendars, schedule meetings, and coordinate appointments
- Coordinate and manage travel arrangements, including flights, hotels, ground transportation, and dining reservations
- Build detailed itineraries consolidating confirmations, timing, addresses, and contact information
- Monitor flight status and travel alerts and proactively rebook or adjust plans
- Reconcile travel-related expenses and receipts and submit expense reports
- Produce polished presentations using PowerPoint, Excel, and Claude
- Complete expense reports and other financial reports
- Collect and analyze data for budget, project, and program initiatives
- Prepare and edit correspondence
- Prepare agendas, notices, minutes, and resolutions using collaborative document tools
- Support company initiatives and cross-functional projects
- Maintain confidentiality and exercise discretion with sensitive information
- Work with leadership, teammates, vendors, clients, and carriers
- Continue professional development related to executive support tools and technologies
Requirements
What you’ll need- Bachelor's Degree (BA/BS) in a business-related field is preferred, with three (3) years of related experience as an Executive Assistant; other combinations of work and/or education will be considered
- Intermediate to Expert Microsoft Office skills, specifically PowerPoint, Excel, and Teams
- Comfort with data visualization and reporting tools, such as Excel pivot tables/charts, Power BI, or similar
- Experience with e-signature and digital document management platforms, such as DocuSign
- Ability to manage sensitive information with absolute confidentiality
- Strong judgment and proactive problem-solving
- Technical fluency across digital tools and platforms
- Effective organizational, communication, interpersonal, adaptability, initiative, reliability, productivity, and continuous improvement skills