Docket Administrator

Buchanan Ingersoll & Rooney PC

. Assist in maintaining the Firm’s master litigation calendar .

Posted 9/17/2026full-timePittsburgh • District of Columbia • United StatesJuniorMid-Level💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal calendaring, including a thorough understanding of court rules and deadlines across various jurisdictions. Proficient in utilizing docket control software and maintaining accurate databases while ensuring effective communication with legal staff.

Highest-signal resume keywords

Legal Calendaring ExperienceCourt Rules ApplicationDocket Control Software ProficiencyEffective Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Terms UnderstandingDeadline CalculationData Entry AccuracyBasic Math SkillsCalendar Software Proficiency

Soft Skills

Customer Service OrientationAbility to Prioritize WorkloadIndependence in WorkFast-Paced Work AdaptabilitySuperior Follow-Through

Tools & Technologies

CompulawMilana Calendar SoftwareECFxMicrosoft WordMicrosoft Excel

Industry Keywords

Litigation CalendarState CourtsFederal CourtsAppellate CourtsJudicial Bodies

About the role

Key responsibilities & impact

Assist in maintaining the Firm’s master litigation calendar
Calculate, record, and deliver deadlines to attorneys and staff pursuant to applicable rules and practices
Receive, review, interpret, and sort incoming communications to determine deadlines and events that need to be docketed
Enter deadlines into docket control software
Research court rules through state and federal court websites, administrative agencies, and other judicial and quasi-judicial bodies
Maintain an up-to-date computer database of calendar entries
Run weekly docket and reminder reports and distribute them to attorneys and staff
Act as a resource regarding court rules, calendaring, and date calculations
Communicate docketing issues and court-rule needs to the Docket Manager
Track deadlines and completed events through communications with attorneys, paralegals, and practice assistants
Maintain database accuracy for timekeeper and client/matter information
Utilize timelines and codes for trial, motions, discovery responses, and other limitations
Review and analyze reports for accuracy based on code sections and local rules
Respond to inquiries regarding court rules, deadlines, and docketing-system information
Back up other Docket Administrators and the Docket Manager when needed
Perform other duties as assigned

Requirements

What you’ll need

Thorough understanding of legal terms, pleadings and court structure, including state courts, federal courts, appellate courts, Trademark Trial and Appeal Board, and various other jurisdictions and administrative bodies
Ability to accurately apply court rules and orders to documents and calculate calendar dates
Two (2) years’ experience in law office calendaring
Ability to use basic office equipment and current versions of Word and Excel
Ability to use or learn to use Compulaw or Milana calendar software and ECFx
Accurate typing for software use and data entry
Effective written and oral communication skills
Ability to prioritize workload
Ability to work at a fast pace while maintaining accuracy
Good basic math skills
Superior follow-through and attention to detail skills
Customer service driven to interact with all levels of staff
Ability to work independently with minimal supervision
May occasionally be required to work overtime
Candidates must reside near one of the Firm’s east coast offices: Pittsburgh, PA; Philadelphia, PA; Harrisburg, PA; Princeton, NJ; Washington, DC; or Miami, FL
Ability to come to the office for training, equipment retrieval, and other instances when physical presence may be necessary

Benefits

Comp & perks

Hybrid work schedules
Generous Paid Time Off
Paid Holidays, including a floating holiday
WorkWell wellness program
Caregiving assistance with Bright Horizons (child, elder, and pet care!)
Access to our Firm-wide emergency assistance fund
Free full access to LinkedIn Learning
Insurance – Medical, Dental, Vision
401K Program
Retirement Savings Program