Project Administrator

Budderfly

. Support the HVAC Field Operations Team, including Special Projects, UHP, Quality Assurance, and Project Managers.

Posted 9/15/2026full-timeRemote • United StatesJuniorMid-Level💰 $29 - $34 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination capabilities, including schedule management, communication facilitation, and documentation oversight. Proficient in Microsoft applications and adept at managing project-related tasks to ensure customer satisfaction and effective team collaboration.

Highest-signal resume keywords

Project CoordinationSchedule ManagementCommunication SkillsMicrosoft WordMicrosoft Excel

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project TrackingWork Order ManagementData VerificationProcurement MonitoringReporting Spreadsheets

Soft Skills

Organizational SkillsMultitaskingClient-Facing SkillsTeamworkProblem-Solving

Tools & Technologies

SharePointBusiness Software

Industry Keywords

HVACQuality AssuranceProject ManagementCustomer SatisfactionDocumentation Management

About the role

Key responsibilities & impact

Support the HVAC Field Operations Team, including Special Projects, UHP, Quality Assurance, and Project Managers.
Help keep projects organized, schedules coordinated, and communication flowing between stakeholders.
Monitor procurement, fulfillment, and shipping activities.
Assist with schedule management and coordinate communication among teams, contractors, and customers.
Create and verify work order data and tickets for installation support.
Track and update project status and close out work orders.
Assist with resolving customer or project-related issues.
Create and assign project work orders for contractors and internal teams.
Update contractor and internal-team data in project tracking systems.
Request and manage project documentation, including as-builts, permits, and equipment manuals.
Maintain forecasting and reporting spreadsheets.
Coordinate project meetings, document discussion points, and distribute minutes or follow-up items.
Manage internal SharePoint folders and documentation.
Track equipment orders, material warranty claims, and equipment RMAs with Fulfillment.
Support Accounts Payable with invoice routing.
Review Injobs and FSG data and documentation before work-order closeout.
Coordinate warranty service requests and contractor dispatchers, track issue resolution, and update internal systems.
Support leadership with workflow-change documentation and communication.
Support customer satisfaction by documenting, reporting, and helping resolve project-related issues.

Requirements

What you’ll need

Bachelor’s degree preferred, but not required.
2+ years of proven work experience as a Project Coordinator, Project Administrator, or similar role.
Exceptional organizational skills, including the ability to multitask and manage time effectively.
Strong client-facing, communication, and teamwork skills.
Proficiency using computers and business software for a variety of administrative and project-related tasks.
Excellent verbal, written, and presentation skills.
Competency in Microsoft applications, including Word and Excel.

Benefits

Comp & perks

Career advancement opportunities in a fast-growing, supportive company environment
Competitive pay
Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
Opportunity to work as part of a team that values its members and works together to achieve positive change.