Project Coordinator – UHP

Budderfly

. Manage the day-to-day operations of the engineering pipeline, including intake, tracking, documentation, vendor and contractor coordination, and utility incentive paperwork.

Posted 10/6/2026full-timeRemote • United StatesJunior💰 $31 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing engineering pipeline operations, including vendor coordination, documentation, and incentive processes. Proficient in technical data management and project tracking, with strong organizational and communication skills.

Highest-signal resume keywords

Engineering Pipeline ManagementUtility Incentive ProgramsProject CoordinationExcel ProficiencyHVAC Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Engineering TechnologyConstruction ManagementTechnical Data EntrySite Survey ReviewLoad CalculationSavings CalculatorsEquipment SchedulingDocumentation ManagementProject SequencingRebate Application Process

Soft Skills

Organizational SkillsClear CommunicationFollow-Up SkillsCollaborationProblem-Solving

Tools & Technologies

Engineering WorksheetsTracking SoftwareDocument LibrariesStructured WorkbooksTemplates

Industry Keywords

Commercial HVACMechanical ContractingBuilding ConstructionVendor CoordinationProject Management

About the role

Key responsibilities & impact

Manage the day-to-day operations of the engineering pipeline, including intake, tracking, documentation, vendor and contractor coordination, and utility incentive paperwork.
Own and maintain the engineering pipeline tracker from survey intake through design, quoting, equipment release, installation, and incentive payment.
Review site surveys and test-and-balance reports, follow up on missing information, and enter technical data into engineering worksheets.
Facilitate incentive paperwork from application through payment, including documentation, submissions, and tracking.
Coordinate installing contractors and equipment vendors, including scopes of work, equipment schedules, quotes, submittals, lead times, deliveries, and returns.
Recommend improvements to vendor selection, project sequencing, and engineering processes.
Support design engineers with scope-of-work and load-calculation workbooks, savings calculators, equipment schedules, bills of materials, templates, standards, and calculation tools.
Prepare weekly engineering pipeline reports for Operations leadership.
Maintain the engineering document library.
Schedule and track site visits, contractor walkthroughs, and commissioning, and document outcomes.
Collaborate with Project Management, Field Operations, the Incentives team, and installing contractors under the general oversight of the Senior Manager of Energy Engineering.

Requirements

What you’ll need

Associate or bachelor's degree in engineering technology, construction management, business, or a related field. Recent graduates with relevant internship or co-op experience are encouraged to apply.
1–3 years of experience in engineering, construction, facilities, or project coordination, or equivalent internship experience supporting a technical team.
Exposure to commercial HVAC, mechanical contracting, or building construction; ability to read and understand surveys, equipment schedules, and scopes of work.
Experience with utility incentive or rebate programs, or a comparable regulated application and documentation process, is a strong plus.
Highly organized, with the ability to manage multiple projects and priorities.
Strong Excel skills, including experience with structured workbooks and templates.
Clear, concise written communication and strong follow-up skills.
Comfortable working directly with contractors and vendors and following through until tasks are completed.
Willingness to travel to project sites approximately 10% of the time.

Benefits

Comp & perks

Career advancement opportunities in a fast-growing, supportive company environment
Competitive pay
Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
Opportunity to work as part of a team that values its members and works together to achieve positive change.