Associate Engagement and Experience Coordinator

Burlington Helping Burlington

. Provide centralized operational and administrative support across Burlington’s Culture & Community Impact organization .

Posted 9/25/2026full-timeUnited StatesJuniorMid-Level💰 $21 - $27 per hourWebsite

About the role

Key responsibilities & impact

Provide centralized operational and administrative support across Burlington’s Culture & Community Impact organization
Coordinate workflows, maintain visibility to priorities and deadlines, facilitate cross-functional processes, and support administrative execution of enterprise programs
Coordinate departmental communications, project administration, operational processes, and enterprise meetings
Serve as the primary coordination point between Culture & Community Impact and Internal Communications
Facilitate communication intake, routing, approvals, publishing schedules, and execution timelines
Manage communication request workflows and department communication calendars
Maintain project trackers, milestone schedules, operating calendars, status reports, action-item logs, resource libraries, templates, procedures, and documentation repositories
Track project status, dependencies, risks, and stakeholder commitments and provide updates to department leaders
Support annual planning cycles, business reviews, planning sessions, leadership meetings, and departmental operating reviews
Process invoices, purchase orders, vendor payments, reimbursement requests, procurement activities, vendor onboarding, budgets, forecasting, and reconciliation/reporting activities
Coordinate shipping, supply ordering, inventory management, material distribution, vendor relationships, contracts, and implementation activities
Schedule and coordinate enterprise-facing meetings, workshops, planning sessions, leadership forums, and culture-related meetings
Coordinate room reservations, attendee communications, registration, catering, meeting materials, and technology requirements
Support logistics for associate engagement, community impact, recognition, culture, and enterprise events
Assist with onsite setup, supply management, and post-event administrative follow-up
Manage Associate Assistance Fund employee verification requests and supporting documentation
Support Tuition Assistance program administration, including invoice collection, processing coordination, tracking, and record management
Maintain program documentation and support compliance, audit, and retention requirements

Requirements

What you’ll need

Associate degree or equivalent combination of education and experience
3-5 years of experience in project coordination, program administration, communications, human resources, operations, events, or related functions
Experience supporting multiple leaders, projects, or enterprise initiatives simultaneously
Experience managing workflows, approvals, calendars, project trackers, and reporting tools
Experience coordinating meetings, communications, and stakeholder deliverables
Strong project coordination and organizational skills
Exceptional attention to detail and follow-through
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Strong relationship-building and stakeholder management skills
Ability to identify risks, dependencies, scheduling conflicts, and process gaps
Ability to influence progress and accountability without direct authority
High level of professionalism, customer focus, and confidentiality
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
Experience with SharePoint, Smartsheet, Workday, Power BI, Microsoft Planner, or similar collaboration and project management tools preferred
This is a hybrid position requiring travel to Burlington Corporate Headquarters
Based in U.S. Eastern Time Zone, ideally NJ/PA/NY based
Ability to sit, stand, and move throughout corporate facilities for extended periods
Ability to lift and transport boxes, supplies, event materials, and merchandise weighing up to 40 pounds
Ability to work occasional evenings or extended hours in support of department meetings, events, and enterprise initiatives

Benefits

Comp & perks

Competitive wages
Flexible hours
Associate discount
Medical, dental and vision coverage
Life and disability insurance
Paid time off
Paid holidays
401(k) plan
Training and development opportunities
Equal opportunity employer committed to workplace diversity