Legal Operations Coordinator – Employment

Burlington Helping Burlington

. Coordinate intake, initial review, routing, and tracking of employment-related litigation documents, subpoenas, attorney correspondence, government inquiries, administrative charges, audits, records requests, service-of-process materials, and other legal requests .

Posted 11/12/2026full-timeBurlington • United StatesMid-LevelSenior💰 $21 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating legal document management, including intake, tracking, and compliance with litigation processes. Proficient in maintaining confidentiality and managing sensitive information while supporting outside counsel and legal operations.

Highest-signal resume keywords

Legal Document ManagementLitigation SupportProject CoordinationData Accuracy and RecordkeepingMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreservationRecords CollectionMatter IntakeDocket TrackingDeadline TrackingOutside Counsel CoordinationData EntryReport PreparationWorkflow ImprovementCompliance Initiatives

Soft Skills

Strong Organizational SkillsAttention to DetailSound JudgmentWritten CommunicationVerbal Communication

Tools & Technologies

Matter-Management SystemsDocument-Management SystemsCase-Management SystemsMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointAdobe Acrobat

Certifications & Qualifications

Paralegal CertificateLegal-Support Credential

Industry Keywords

Employment LitigationSubpoenasGovernment InquiriesAdministrative ChargesDiscoveryLegal HoldsConfidential InformationLegal Operations

About the role

Key responsibilities & impact

Coordinate intake, initial review, routing, and tracking of employment-related litigation documents, subpoenas, attorney correspondence, government inquiries, administrative charges, audits, records requests, service-of-process materials, and other legal requests
Confirm receipt, identify deadlines, establish tracking, and escalate matters requiring attorney review
Open, update, and close matters in the Legal Department's matter-management system
Maintain matter data, electronic files, calendars, status information, attorney assignments, outside counsel information, deadlines, outcomes, and closure documentation
Monitor milestones and follow up on outstanding actions
Coordinate document preservation and collection activities, including legal holds, subpoena and records-request responses, acknowledgment tracking, collection requests, custodian and business-partner follow-up, and responsive-material organization
Provide logistical support for discovery, investigations, audits, mediations, arbitrations, hearings, and other proceedings
Support outside counsel and vendor administration, including engagement documentation, matter assignments, communications, invoice coordination, and matter-related payment processing
Prepare and maintain reports, trackers, dashboards, and presentations concerning matter volume, status, deadlines, outcomes, outside counsel activity, legal spend, and related metrics
Review data for completeness and accuracy and flag discrepancies
Administer and improve Employment Legal Team workflows, templates, checklists, standard operating procedures, shared resources, and technology-enabled processes
Identify workflow and administrative trends and implement approved enhancements
Provide project and administrative coordination for compliance initiatives, audits, training, budget and forecasting activities, records management, and special projects
Maintain confidentiality of attorney-client communications, attorney work product, associate information, and sensitive records

Requirements

What you’ll need

High School Diploma, GED or equivalent certification required
Minimum of 4 years of progressive experience in a corporate legal department, law firm, litigation-support function, legal operations team, claims organization, or comparable deadline-driven professional environment
Experience supporting employment litigation, administrative charges, subpoenas, government inquiries, discovery, legal holds, records requests, or outside counsel administration preferred
Strong organizational and project-coordination skills
Working knowledge of litigation and legal department processes, including matter intake, docket and deadline tracking, document preservation, records collection, outside counsel coordination, and matter closure
Ability to exercise sound judgment within established procedures and identify issues requiring escalation to counsel
Exceptional attention to detail and accurate data entry, recordkeeping, document organization, and follow-through
Strong written and verbal communication skills
Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, and matter-management, document-management, or case-management systems
Ability to prepare trackers, reports, dashboards, and presentations and identify data-quality or workflow issues
Demonstrated discretion handling confidential, privileged, and sensitive information
Ability to provide or arrange after-hours support as needed
Paralegal certificate or other recognized legal-support credential preferred but not required

Benefits

Comp & perks

Competitive wages
Flexible hours
Associate discount
Medical, dental and vision coverage
Life and disability insurance
Paid time off
Paid holidays
401(k) plan
Training and development opportunities
Workplace diversity commitment